Office Coordinator

Job Description

Job Description

Office Coordinator (Client-Facing Admin Role)

Location: Salary: $18–$24/hour (depending on experience) – or $38k–$50k/year full-time

We’re a growing team looking for an organized go-getter to keep things running smooth. You’ll be the friendly face (and voice) our clients love—handling scheduling, estimates, follow-ups, and payments without missing a beat.

What you’ll do:

•  Manage client calendars: book jobs, set start dates, reschedule when life happens

•  Send out estimates and invoices

•  Follow up on payments—polite but firm

•  Check in regularly with customers via phone/email/text—build trust, spot issues early

•  Keep our office humming: answer calls, track supplies if needed, manage customer requests

Who we’re after:

•  2+ years in admin, customer service, or coordination (office experience a big plus)

•  Killer phone skills—warm, clear, no-nonsense

•  Solid with Google Workspace or Microsoft Office (Excel for tracking, Outlook for emails)

•  Detail-obsessed, multitasker who stays calm when it’s busy

•  Bonus: experience chasing invoices or using CRM tools, google sheets or excel skills a huge plus

Perks:

•  Full-time, Monday–Friday, 08:30-04:30 

•  Health/dental after 90 days

•  Paid time off + holidays

•  Room to grow—maybe into ops manager someday

If you’re the type who loves keeping people happy and details locked down, apply now! Send resume + quick note: “Why you’d rock this role.” – We’re small but mighty. Let’s chat.