Receptionist and Executive Assistant

Receptionist and Administrative Assistant Location: Paterna, Spain Department: Operations Reports to: Operations Manager Employment type: Permanent Workplace model: Office Security screening required: SUPO, where required Why this role matters As a Receptionist and Administrative Assistant, you’ll be the first point of contact for visitors, customers, and partners, helping create a professional and welcoming environment at our Paterna office. Your work will ensure smooth daily operations by supporting the Operations team, maintaining an organized workplace, and delivering a high standard of service across the business. Your day-to-day responsibilities Greet and welcome visitors, clients, and vendors, and direct them to the appropriate contact or meeting room while maintaining the visitor and event register. Manage meeting room calendars and coordinate meeting and event arrangements, including catering and room setup. Monitor, maintain, and order office and catering supplies, ensuring common areas remain well‑stocked, clean, and welcoming. Handle incoming and outgoing mail, deliveries, and packages. Support the Operations team with administrative tasks, ad‑hoc requests, and internal company events. Assist in maintaining office security by verifying visitor identities and reporting any suspicious activity as required. Must haves Prior experience in a receptionist, administrative, or similar customer‑facing role. Strong commitment to delivering excellent internal and external customer service. Excellent organizational and time‑management skills, with the ability to manage multiple tasks effectively. Strong verbal and written communication skills in Spanish and professional working proficiency in English. Proactive and resourceful mindset, with the ability to solve problems independently. High level of discretion and ability to prioritize tasks in a dynamic environment. Nice to haves Experience supporting events or coordinating internal company activities. Experience working in an international or fast‑paced environment. Familiarity with office management tools or calendar systems. Benefits Our benefits are designed to support your health and wellbeing—at work and beyond. We keep improving them based on employee feedback, and offerings vary by location. Talent Acquisition will confirm what applies for this role and location during the process. Commitment to Diversity, Equity, and Inclusion We want ICEYE to be a place where people can be themselves and do great work. Different backgrounds and perspectives make us stronger, which is why we work to create an environment where people feel included, respected, and able to speak up. Whatever your background, we want you to bring your authentic self to the table. We’re committed to fair, inclusive hiring and equal opportunity. Everyone is welcome to apply. If you need any adjustments or support during the recruitment process, tell us—we’ll do our best to help. #J-18808-Ljbffr ICEYE