Administrative Coordinator

Administrative Coordinator

Join a team where organization, professionalism, and service excellence are valued every day. As our Administrative Coordinator, you'll provide vital administrative support, coordinate vendor relationships, and help ensure the smooth operation of multiple departments. You'll enjoy a dynamic role with opportunities to collaborate, contribute, and grow.

Quail West is one of Southwest Florida's premier private clubs—where exceptional service, genuine hospitality, and a commitment to excellence define our culture. With an engaged membership, award-winning amenities, and a collaborative team environment, we take pride in creating a workplace that feels as rewarding as it is professional.

This is a Full-Time Hourly Position

Pay rate: $24-$26/hour

Why Join the Quail West Team?

• FREE employee meals
• Excellent Paid Time Off program
• Discounts on retail items at the Golf Shop & Salon
• Amazing celebrations & gifts throughout the year
• FREE Employee Assistance Program, Short-term Disability, and Life Insurance
• Playing and practice privileges in Golf & Tennis/Pickleball
• Holiday & Employee Referral bonuses
• And many more!

What You'll Do

• Provide administrative support for daily office operations.
• Coordinate vendor communications, invoices, and required documentation.
• Assist with budget tracking and departmental records.
• Prepare reports, spreadsheets, correspondence, and meeting minutes.
• Coordinate employee luncheons and departmental events.
• Maintain office supplies, files, and uniform inventory.
• Deliver exceptional customer service to employees, Members, guests, and vendors.

What We're Looking For

• High school diploma or equivalent.
• Two or more years of administrative support experience in a professional office environment.
• Exceptional organizational skills and strong attention to detail.
• Excellent communication and customer service skills.
• Ability to manage multiple priorities and meet deadlines.
• Proficiency in Microsoft Outlook, Word, and Excel.
• Experience with invoice processing, recordkeeping, or budget support preferred.
• Bilingual (English/Spanish) is a plus.

Why You'll Love Working Here

• Work alongside a dedicated team committed to collaboration, accountability, and excellence.
• Be part of one of Southwest Florida's most respected private clubs, where exceptional service is our standard.
• Grow professionally through meaningful work, continuous learning, and opportunities for advancement.
• Enjoy a competitive compensation and benefits package, including medical, dental, vision, 401(k), paid time off, and exclusive club privileges.