Executive Assistant

Looking for a new career opportunity in the Fitness Industry?

Position Summary:

Carolina Fitness Equipment is expanding its Executive Support team. The Administrative Assistant to the CEO plays a pivotal role in managing daily executive priorities and ensuring seamless communication and task execution across departments. Responsibilities include overseeing Inbox and Calendar Management, supporting Sales Order and Quote creation, conducting cross department follow up, and proactively driving assigned initiatives through completion to ensure nothing falls through the cracks.

About Carolina Fitness Equipment: 

Our company operates across several eastern states and continues to expand. Our mission is to bring our clients' dream gyms to reality. We serve clients of all scales, from full-scale commercial gyms to residential setups. Our core values form the foundation of our business and steer our hiring practices: we prioritize alignment, discipline, results, inspiration, accountability, and transparency.

Performance Objectives:

• Manage the CEO’s inbox, prioritize communications, and ensure timely responses and follow up
• Maintain and coordinate the CEO’s calendar, scheduling meetings and appointments with attention to priority and efficiency
• Create and process Sales Orders and Quotes on behalf of the CEO with accuracy and adherence to company procedures
• Research and provide complete status updates on orders, equipment, customer matters, or internal initiatives when requested
• Proactively reach out to necessary departments to gather information and ensure clarity on open items
• Monitor tasks and initiatives assigned by the CEO and drive them through to completion
• Serve as a liaison between the CEO and internal departments to ensure alignment and accountability
• Complete miscellaneous administrative tasks as assigned

Capabilities/Key Competencies:

• Friendly and Professional Attitude
• Able to work independently and take initiative
• Strong follow through and accountability
• Ability to maintain strict confidentiality and exercise sound judgment when managing sensitive executive and company information
• Effective under pressure
• Strong written and verbal communication skills
• Exceptional organizational skills with meticulous attention to detail
• Ability to take broad direction and independently obtain complete, accurate information
• Familiarity with NetSuite is preferred but not required
• Familiarity with Google Workspace is preferred
• Prior experience supporting executive leadership is beneficial
• Ability to work Monday through Friday

Education & Experience:

• GED or some college coursework is preferred
• Prior administrative or executive support experience preferred

Physical Requirements: 

• Extended periods of desk-based work

Benefits:

• 401k
• Employee Discount 
• Health Insurance (Health, Vision and Dental)
• Paid Time Off

Salary:

• $40-50K based on experience

Benefit Conditions: 

• Waiting period may apply
• Only full-time employees eligible

Compensation Range:

$40,000 to $50,000 per year based on experience and qualifications

Commitment to Diversity:  

As an equal opportunity employer committed to meeting the needs of a multigenerational and multicultural workforce, Carolina Fitness Equipment recognizes that a diverse staff, reflective of our community, is an integral and welcomed part of a successful and ethical business. We hire local talent at all levels regardless of race, color, religion, age, national origin, gender, gender identity, sexual orientation, or disability, and actively foster inclusion in all forms both within our company and across interactions with clients, candidates, and partners.

If this position caught your eye, send us your resume! For best consideration, include the job title and source where you found this position in the subject line of your email to View email address on click.appcast.io .