Program Manager

Job Profile: Administrative Operations Specialist 3

Job Family:

Administrative Operations

Time Type:

Full time

Apply before 11:59 PM Arizona time the day before the posted End Date.

Minimum Qualifications:

Bachelor's degree and five (5) years of experience appropriate to the area of assignment/field; OR, Any equivalent combination of experience and/or training from which comparable knowledge, skills and abilities have been achieved.

Job Profile Summary:
Supports and instructs those served by the department with complex queries, applies specialized knowledge of multiple standards, policies and procedures, and maintains accurate and detailed records.

Job Description:

The Arizona Center for Medieval and Renaissance Studies (ACMRS) is looking for a motivated and detail-oriented Program Manager to join our ongoing Mellon Foundation-funded RaceB4Race initiative. This is a full-time staff position, reporting to the ACMRS Portfolio Manager. The Program Manager will work on a variety of ACMRS projects; however, their main focus will be the “RB4R: Modeling a new Scholarly Community” award.

On the “RB4R: Modeling a new Scholarly Community” award, the Program Manager will:

• Act as a central point of communication for all Throughlines scholars who, in collaboration with the ACMRS team, will create a full spectrum of premodern critical race studies content for use in higher education.

• Be responsible for managing the external communication to these scholars including, but not limited to, content collection gathering, scheduling scholar filming, booking travel, reserving venues, and most importantly, making sure that clear expectations are communicated, and that all inquiries and follow-up messaging is completed in a responsive and timely manner.

• Assist in communicating with multiple sub-award project teams, making sure they remain on-track with their various project activities.

Position Salary Range:

• $60,000 - $70,000 DOE - this is a partially grant-funded position and is contingent on future grant funding.

Essential Duties:

• Under direct supervision of the Portfolio Manager, the Program Manager will:

  • Work closely and collaboratively with ASU team members and invited scholars (see details above).

  • Help to manage and streamline external communication; track project scope, strategy, budget, and milestone outcomes; assist in monitoring project expectations; work on project administrative tasks.

  • Update project management software, purchase justifications, and draft reporting; and monitor project expectations with the team.

    • Specifically, the Program Manager will be responsible for monitoring, updating, and utilizing ACMRS’s project management software, Monday.com, to stay organized and on-track with all project activities. Most commonly, this software is how the ASU team tracks the progress of our Throughlines scholars’ content (written content, media content, supplementary materials, etc.).

  • Assist in preparing and maintaining all project status reports and schedules; track milestones/deliverables; and re-set expectations as needed in consideration of project progress/outcomes.

• In collaboration with larger Center staff, the Program Manager will assist with running and organizing other concurrent events and programming including annual RB4R symposium and conference activities. Specifically they will:

  • Coordinate, arrange and manage the travel for speakers at ACMRS.

  • Assists in the management of the directors' calendars if/as needed.

  • Coordinate or assist in coordinating the center's events, including arranging equipment and catering, sending invitations and managing RSVPs.

  • Compile, prepare, and maintain background material related to meetings, events, and travel; coordinate and track follow-ups as needed.

  • Independently composes correspondence on a variety of subjects requiring judgement, originality, and knowledge of issues involved.

  • Provide back-up to other staff in the office.

Desired Qualifications:

• Evidence of a bachelor’s degree or master’s degree

• Has prior experience managing large-scale projects/activities.

• Demonstrates knowledge of the principles and practices pertaining to the RaceB4Race initiative.

• Skill in working with constituencies and clientele.

• Experience in planning, analyzing and coordinating activities and establishing priorities.

• Skill in establishing and maintaining effective working relationships.

• Effective written and verbal communication skills with a strong focus on collaboration and a high level of customer service.

• Evidence of problem-solving, critical thinking and time management skills.

• Demonstrated knowledge of relevant computer applications: Microsoft Office (i.e., Excel, Outlook, Word, PowerPoint), Dropbox, Google Drive, Slack, Workday, etc.

• Experience working with Project Management systems such as Monday.com.

• Ability and willingness to learn quickly and apply new skillsets.

• Evidence of a diligent and reliable work ethic.

Working Environment:

• Activities are primarily performed in a regular, climate-controlled office setting subject to extended periods of sitting

• Use office equipment including a desktop computer. Lift up to 20 pounds

Department Statement:

The mission of ACMRS is to enable and promote the most expansive, creative, and daring scholarship in medieval and renaissance studies. We do this not only by fostering a vibrant intellectual community for the faculty at our three universities, but also by publishing forward-looking, vanguard research through our in-house press. ACMRS promotes work that is historically grounded and theoretically expansive, with the aim of advancing dialogues that reach into the present moment and point us to different, more inclusive, futures.

Driving Requirement:

Driving is not required for this position.

Location:

Campus: Tempe

Funding:

No Federal Funding

Instructions to Apply:

Current employees, student workers seeking staff opportunities, and students applying for student worker positions must apply directly through the Workday Jobs Hub .

To be considered, your application must include all of the following attachments:

• Cover letter
• Resume or CV

Multiple documents may be uploaded in the attachments section. Alternatively, applicants may combine all required materials into a single PDF for submission. Please ensure uploaded documents are clearly labeled and include your name.

Please ensure your resume includes all employment information in month and year format, for example 6/04 to 8/14, along with job title, job duties, and employer name for each position. Your resume should clearly demonstrate how your experience and background meet the minimum and desired qualifications for this position. Incomplete applications or missing required materials may not be considered.

Important: Do not withdraw your application to make edits. Once an application is withdrawn, it cannot be edited, reactivated, or replaced with a new submission. If you have questions or need assistance, please contact The Office of Human Resources Talent Acquisition before the posting close date.

Graduate Assistant, Intern and part-time positions are counted as half time for experience equivalency, meaning one year equals six months of experience.

Only electronic applications will be accepted for this position. By submitting an application, you confirm that the information provided is accurate and complete.

ASU Statement:

Arizona State University is a new model for American higher education, an unprecedented combination of academic excellence, entrepreneurial energy and broad access. This New American University is a single, unified institution comprising four differentiated campuses positively impacting the economic, social, cultural and environmental health of the communities it serves. Its research is inspired by real world application blurring the boundaries that traditionally separate academic disciplines. ASU serves more than 100,000 students in metropolitan Phoenix, Arizona, the nation's fifth largest city. ASU champions inclusive excellence, and welcomes students from all fifty states and more than one hundred nations across the globe.

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All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, protected veteran status, or any other basis protected by law.

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Employment Verification Statement:

ASU conducts pre-employment screening which may include verification of work history, academic credentials, licenses, and certifications.

Background Check Statement:

ASU conducts pre-employment screening for all positions which includes a criminal background check, verification of work history, academic credentials, licenses, and certifications. Employment is contingent upon successful passing of the background check.

Fingerprint Check Statement:

This position is considered safety/security sensitive and will include a fingerprint check. Employment is contingent upon successful passing of the fingerprint check.