Administrative Assistant

Job Description Benefits/Perks Compensation: $33,000–$42,000 annually, depending on experience Paid Time Off: 22-24 days a year Health/dental/vision Insurance 401k Matching Career Growth Opportunities Job Summary We're looking for a detail-oriented Administrative Assistant to manage order processing, inventory coordination, and shipping documentation for our warehouse operations. This role sits at the center of our fulfillment process — you'll work directly in NetSuite to keep inventory, orders, and shipments moving accurately and on time, while coordinating closely with our warehouse team and communicating directly with customers. This is a great fit for someone who's highly organized, comfortable juggling multiple priorities at once, with excellent written and verbal communication skills and a friendly demeanor. Responsibilities General Answer incoming phone calls and route them to the appropriate person Develop, update, and maintain relevant office procedures Netsuite & Order Management Input and maintain data in NetSuite Receive incoming shipments in NetSuite Reallocate inventory across sales orders as needed Print completed orders for fulfillment Update customer profiles to reflect shipping preferences Invoicing & Shipping Documentation Handle invoicing and shipping for outgoing order Prepare shipping documents Email customers all relevant documents Warehouse Coordination Communicate with warehouse associates to ensure incoming shipments are received promptly Ensure orders are prepared and completed in a timely manner Organize and prioritize the shipping queue Assign orders to be picked, packed, and shipped What we're looking for Prior experience with NetSuite (or a comparable ERP/inventory system) strongly preferred Experience with export/international shipping documentation (SLI, commercial invoices) a plus Familiarity with shipping carriers (UPS, FedEx, DHL) and their documentation requirements Strong attention to detail — this role involves a lot of data accuracy and document precision Comfortable coordinating with a warehouse team and managing shifting daily priorities Clear, professional written communication for customer-facing correspondence Highly organized with excellent time management skills and the ability to prioritize projects Fluent in both English and Spanish. #J-18808-Ljbffr ANTARES ELECTRICAL DISTRIBUTORS INC