Executive Assistant

Executive Administrative Assistant

We are seeking an experienced Executive Administrative Assistant to provide high-level administrative support to senior leaders in a fast-paced professional environment. This individual will serve as a trusted partner to executive leadership by managing complex calendars, coordinating travel, preparing executive communications, and supporting strategic initiatives. The ideal candidate is highly organized, proactive, detail-oriented, and able to handle confidential information with the utmost discretion.

Key Responsibilities Executive Support

• Manage complex executive calendars, appointments, and meeting schedules.
• Coordinate and prioritize meetings, events, and executive commitments.
• Arrange and manage travel logistics, including flights, accommodations, itineraries, and expense reporting.
• Serve as a primary point of contact between executives, internal teams, and external stakeholders.
• Screen and manage incoming calls, emails, and correspondence.

Communications & Document Management

• Draft, edit, proofread, and distribute executive-level communications, reports, presentations, and correspondence.
• Prepare meeting materials, agendas, presentations, and briefing documents.
• Maintain confidentiality when handling sensitive information, records, and communications.
• Ensure accuracy and professionalism in all written and verbal communications.

Project & Event Coordination

• Lead the planning and execution of executive meetings, leadership events, and special projects.
• Coordinate logistics for executive-level events and business initiatives.
• Track project milestones and support the successful completion of executive priorities.
• Collaborate with cross-functional teams to ensure deadlines and deliverables are met.

Administrative Leadership

• Act as a liaison between executive leadership and internal or external partners.
• Provide guidance and support to administrative staff as needed.
• Continuously identify opportunities to improve administrative processes and efficiencies.
• Utilize advanced software tools and technology to support executive operations.

Required Qualifications

• 3+ years of experience supporting General Manager, Director-level, or higher leadership.
• Expert-level proficiency in Microsoft Outlook, including complex calendar management.
• Experience coordinating executive travel and managing expense reporting.
• Strong proficiency in Microsoft PowerPoint and Excel.
• Excellent written and verbal communication skills.
• Demonstrated ability to manage confidential and sensitive information with discretion.
• Strong organizational, prioritization, and multitasking skills.
• Ability to work independently and exercise sound judgment in a fast-paced environment.

Highly Preferred Qualifications

• Associate's or Bachelor's degree in Business Administration, Communications, Management, Office Administration, or a related field.

Preferred Certifications

• Certified Administrative Professional (CAP).
• Professional Administrative Certification of Excellence (PACE).
• Project Management certification or project management fundamentals training.
• Event Planning certification.

Key Competencies

• Executive presence and professionalism.
• Attention to detail and accuracy.
• Strong interpersonal and relationship-building skills.
• Problem-solving and critical thinking abilities.
• Adaptability and flexibility.
• Time management and organizational excellence.
• Ability to anticipate executive needs and act proactively.

This is an excellent opportunity for an experienced administrative professional who thrives in a high-visibility role and enjoys partnering with senior leadership to drive organizational success.

Everforth Apex is a world-class IT services company that serves thousands of clients across the globe. When you join Everforth Apex, you become part of a team that values innovation, collaboration, and continuous learning. We offer quality career resources, training, certifications, development opportunities, and a comprehensive benefits package. Our commitment to excellence is reflected in many awards, including ClearlyRateds Best of Staffing® in Talent Satisfaction in the United States and Great Place to Work® in the United Kingdom and Mexico.

Everforth Apex Systems is an equal opportunity employer. We do not discriminate or allow discrimination on the basis of race, color, religion, creed, sex (including pregnancy, childbirth, breastfeeding, or related medical conditions), age, sexual orientation, gender identity, national origin, ancestry, citizenship, genetic information, registered domestic partner status, marital status, disability, status as a crime victim, protected veteran status, political affiliation, union membership, or any other characteristic protected by law. Everforth Apex will consider qualified applicants with criminal histories in a manner consistent with the requirements of applicable law.

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