Proposal Manager

Hunt, Guillot & Associates (HGA) is seeking an experienced Proposal Manager to join our Business Development team in Baton Rouge, Louisiana . In this hybrid/on-site role, you will lead the full lifecycle of competitive proposal development — from opportunity qualification through final submission — for
federal, state, and local government clients across our core practice areas of grant management, environmental services, and disaster recovery consulting. The ideal candidate brings a disciplined
approach to proposal production, thrives in a deadline-driven environment, and possesses the interpersonal skills needed to coordinate cross-functional contributors toward a unified, compelling
response.

Key Responsibilities

Proposal Development & Writing

• Lead the end-to-end development of proposals issued by federal, state, and local government agencies.
• Draft, edit, and refine executive summaries, technical narratives, management approaches, staffing plans, and past performance sections.
• Translate complex technical content from subject matter experts into clear, persuasive, evaluator-focused proposal language.
• Ensure all proposal content fully addresses solicitation requirements and evaluation criteria.
• Produce submission-ready deliverables that are well-organized, visually consistent, and error-free.

Proposal Schedule & Process Management

• Develop and manage detailed proposal schedules from kickoff through final delivery, establishing clear milestones, review checkpoints, and content deadlines.
• Track and maintain compliance matrices to ensure all solicitation requirements are addressed across the proposal package.
• Coordinate color reviews (Pink Team, Red Team) and manage the integration of review feedback into final drafts.
• Maintain organized proposal files, version control, and archival documentation in SharePoint and other document management platforms.
• Manage concurrent pursuits simultaneously, effectively prioritizing workload and flagging resource constraints to leadership.

Stakeholder Communication & Coordination

• Serve as the primary point of contact and coordinator for each proposal effort, facilitating communication between technical leads, subject matter experts, senior leadership, and external partners.
• Conduct proposal kickoff meetings, communicate deadlines, and follow up to ensure on-time delivery of all inputs.
• Coordinate with project managers to source and tailor relevant past performance references, staff resumes, and project narratives.
• Communicate proposal status, issues, and risks proactively to relevant stakeholders.

Content Management & Formatting

• Maintain and continuously improve a library of reusable proposal content including boilerplate sections, staff resumes, project descriptions, and graphics.
• Apply professional document formatting standards using Microsoft Word, Excel, and PowerPoint to produce polished, brand-consistent deliverables.
• Leverage additional tools (e.g., Adobe Acrobat, SharePoint, procurement portals) to assemble and submit compliant proposal packages.
• Support BD research activities including opportunity tracking, procurement surveillance, and competitive intelligence as needed.

Required Qualifications

• Minimum 2 years of proposal management experience, preferably in a government contracting, consulting, or professional services environment.
• Demonstrated experience developing proposals for federal, state, or local government solicitations.
• Strong command of Microsoft Office Suite — particularly Word (styles, formatting, templates), Excel (trackers, matrices), and PowerPoint (presentations, graphics).
• Proficiency with additional formatting and document production tools, including Adobe Acrobat Pro.
• Excellent written and verbal communication skills with the ability to write clearly and persuasively under deadline pressure.
• Demonstrated ability to manage multiple concurrent deadlines with attention to detail and strong organizational skills.
• Bachelor's degree.

Preferred Qualifications

• APMP Foundation certification or active pursuit of proposal management credentials.
• Experience supporting disaster recovery, environmental services, infrastructure, or grant management pursuits.
• Familiarity with procurement portals such as SAM.gov, DemandStar, or state-specific procurement systems.

Equal Opportunity Employer/Veterans/Disabled