Senior Executive Coordinator

Senior Executive Coordinator

Marcus JCC of Atlanta

Essential Responsibilities

Executive Support

• Manage complex calendars for the CIO and CFO, balancing organizational priorities while protecting executive time.
• Coordinate meetings, conference calls, and travel arrangements.
• Prepare agendas, briefing materials, meeting notes, and follow-up action items.
• Draft, proofread, and edit correspondence, reports, presentations, and other executive documents.
• Maintain confidential files and sensitive information with the highest level of discretion.
• Act as "executive office manager" and maintain supplies vendor/pricing function

Project Coordination

• Track deadlines and follow-up on strategic initiatives and cross-departmental projects.
• Assist in organizing planning sessions, and special events.
• Help ensure projects move forward by monitoring timelines and communicating with stakeholders.
• Prepare meeting packets, presentations, minutes, and supporting materials.
• Coordinate scheduling with volunteer leaders and committee members.
• Assist with governance-related administrative tasks.

Financial & Administrative Support

Working closely with the CFO:

• Work with purchase requests, expense reports, and other administrative financial documentation.
• Assist with contract routing, vendor correspondence, and document management.
• Support annual budget preparation and audit-related administrative needs.
• Maintain organized electronic and physical filing systems.

Development & Community Relations Support

Working closely with the CIO:

• Assist with donor correspondence, acknowledgments, and stewardship activities.
• Support leadership development initiatives, strategic projects, surveys, and community engagement efforts.
• Prepare presentations and reports using data from multiple departments.
• Coordinate logistics for meetings with donors, volunteers, community leaders, and external partners including meals

Office Coordination

• Serve as a welcoming and professional point of contact for internal and external stakeholders.
• Coordinate the receipt, sorting, and distribution of incoming mail and packages.
• Coordinate meeting logistics, catering, room reservations, and technology needs.
• Maintain the coffee room, including monitoring supplies, restocking as needed, and ensuring the area remains organized and presentable.
• Maintain executive files, templates, and administrative systems.
• Recommend improvements to office processes that increase efficiency and effectiveness.

Qualifications

• Bachelor's degree preferred or equivalent combination of education and experience.
• Minimum 5 years of executive administrative experience supporting senior leaders.
• Experience supporting C-suite executives, nonprofit leadership, or boards of directors preferred.
• Exceptional organizational and time-management skills.
• Outstanding written and verbal communication skills.
• Strong attention to detail with excellent proofreading ability.
• Demonstrated ability to manage multiple priorities simultaneously.
• High level of professionalism, diplomacy, and discretion.
• Ability to work independently while exercising sound judgment.
• Strong customer service orientation and interpersonal skills.

Technical Skills

• Microsoft Office Suite (Outlook, Word, Excel, PowerPoint)
• Microsoft Teams and Zoom
• Experience with CRM, donor management, or financial systems preferred
• Electronic document management systems
• Calendar management software
• Ability to learn new technologies quickly

Core Competencies

• Anticipates needs rather than simply responding to requests.
• Exceptional organizational and follow-through skills.
• Exercises sound judgment and maintains strict confidentiality.
• Builds strong working relationships across all levels of the organization.
• Communicates professionally with donors, board members, volunteers, vendors and staff.
• Remains calm and adaptable in a dynamic environment.
• Demonstrates initiative, resourcefulness, and continuous improvement.

Success in This Role

A successful Senior Executive Coordinator enables the Chief Impact Officer and Chief Financial Officer to focus on strategic leadership by ensuring that priorities remain organized, communication flows efficiently, projects stay on track, and the executive offices operate with professionalism, responsiveness, and excellence.

The MJCCA is an Extraordinary Place to Work!

The MJCCA is committed to enhancing the quality of life for our employees and the community we serve. The programs and services we offer, and the staff who make it all happen, are what makes the MJCCA such an inclusive and unique place to gather. Like the community we serve, our staff is composed of people from all backgrounds. We celebrate diversity and welcome all who are interested in learning more about careers at the MJCCA. At the MJCCA, you'll find all kinds of opportunities to make an impact on the community – as well as excellent employment benefits and opportunities for professional growth. We've been ranked a "Top Places to Work" by the Atlanta Journal Constitution for 15 consecutive years!

Benefits of a MJCCA career:

• Collaborating with a close-knit team in a creative environment.
• Professional development opportunities, training, and career advancement.
• Bringing people together to explore and connect.
• Varied benefits package.
• Extras: MJCCA membership with access to Fitness Center, assorted discounts on all MJCCA programs for employees and their immediate family members, on-site café and parking, Box Office discounts, and more. Fulltime employees receive up to half off tuition to an eligible Atlanta Jewish high school through the Jewish Community Professional High School Tuition Grant.

About the Marcus Jewish Community Center of Atlanta

Each year, generations of Atlantans - children, teens, adults, and seniors make new friends, learn new skills and ideas, enhance their Jewish identity, and improve their overall quality of life, thanks to the MJCCA. Measured outcomes and personal stories tell us that the MJCCA changes lives every single day. The MJCCA is a place where strong relationships are developed, and life-long friendships are made. A place where everyone is welcome, and all are included. Everyone – regardless of age, interest, or ability – can find a home here.

The MJCCA, both literally and figuratively, changes people's lives. In person and virtually, at the MJCCA minds are challenged and bodies are strengthened. Character is created and positive role models for our future are shaped. Disability means possibility and age is only a number. Jewish traditions are celebrated and brought to daily life.

For generations, the MJCCA has been the Jewish agency in Atlanta that provides programs and spaces where inspiration lives, and exploration begins. It is a place that is about programs, partnerships, and most of all – people. A tradition filled with community, camaraderie, and most of all – connection