Human Resources Management Specialist

Human Resources Management Specialist

Positions in this job family are assigned responsibilities involving the management of human resources, the completion of various human resources management activities and personnel actions, and the application of laws, rules and standards related to personnel and payroll administration and human resources management. Some positions are assigned responsibilities in a specialized area of human resources management, such as compensation, classification, recruiting, grievance management, personnel selection, employee benefits, or employee transactions. Other positions may be assigned responsibilities in several or all of these areas, depending on the size and organization of the unit or agency to which assigned.

Typical functions include:

• Performing human resources management, personnel, or payroll administration activities involving responsibility for the interpretation and application of rules, laws and policies.
• Completing classification studies, job audits and other activities to identify duties and responsibilities assigned to employees; developing job descriptions, job specifications, organization charts and other materials to describe positions and duties performed by employees; determining appropriate classifications for individual positions.
• Conducting wage and salary surveys by collecting and evaluating salary data; preparing recommendations or requests for salary changes; determining salary changes authorized for specific actions, such as appointments, promotions, transfers, demotions and reinstatements.
• Administering the preparation and processing of agency payrolls; administering the provisions of the Fair Labor Standards Act: administering leave, worker's compensation, insurance, retirement and other employee benefits programs, or special programs such as daycare and charitable contributions.
• Collecting and analyzing data on personnel selection procedures and methods, based on established psychometric techniques; preparing charts, graphs and other statistical information on examination results, develops tests and other selection devises.
• Performing centralized or agency recruiting activities; preparing recruiting announcements or other information concerning job vacancies; interviewing applicants and evaluating application forms; providing job counseling to prospective employees; administering minority recruitment and outreach programs; visiting schools, colleges and other sources for recruitment.
• Administering agency grievance program; counseling employees on grievance procedures; completing research and investigations as needed.
• Preparing, processing, reviewing, analyzing, or approving employee personnel transactions; ensuring compliance with applicable laws and rules concerning appointments, promotions, demotions, transfers, separations and other actions.
• Interpreting rules and laws concerning employee personnel actions; advising agency personnel staff, employees, supervisors and managers on various personnel related issues.
• Maintaining a system of employee personnel records.

Level Descriptors:

Level I: At this level, employees perform routine professional level work in completing various personnel management activities and tasks. This may include reviewing personnel actions, evaluating job applications, conducting interviews, counseling employees, preparing certificates of eligibles for various positions, completing job audits, developing selection devices and other activities.

Level II: At this level employees are assigned responsibility for the completion of a full range of professional level work at the full performance level in completing various human resources management or personnel administration activities, either in a specialized phase of human resources management or in all or several areas of an agency human resources management program. This will include a high degree of independence in completing work assignments and making decisions concerning various human resources management activities. Supervisory responsibilities will not normally be assigned at this level, but there may be some responsibility for providing training or guidance to lower level staff.

Level III: At this level employees perform advanced level human resources management work in administering various personnel programs or activities. This may include independent responsibility for a specialized agency program, duties involving providing assistance in the supervision and training of other human resources management specialists as a lead worker or project leader, or other comparable responsibilities for coordinating and completing required activities.

Knowledge, Skills, Abilities and Competencies:

Level I: Knowledge, Skills and Abilities required at this level include knowledge of human resources management policies and procedures; of records maintenance; and of business communications. Ability is required to establish and maintain effective working relationships with others and to understand and apply applicable rules, laws and policies.

Level II: Knowledge, Skills and Abilities required at this level include knowledge of human resources management policies and procedures; of Merit Rules for Personnel Administration, the Oklahoma Personnel Act, and other applicable laws, rules and standards related to human resource management; of records maintenance; and of business communications. Ability is required to establish and maintain effective working relationships with others; to understand and apply applicable rules, laws and policies; and to analyze and interpret these rules in various situations.

Level III: Knowledge, Skills and Abilities required at this level include knowledge of human resources management policies and procedures; of Merit Rules for Personnel Administration, the Oklahoma Personnel Act, and other applicable laws, rules and standards related to human resource management; of records maintenance; and of business communications. Ability is required to establish and maintain effective working relationships with others; to understand and apply applicable rules, laws and policies; to analyze and interpret these rules in various situations; and to perform highly independent work.

Education and Experience:

Level I: Education and Experience requirements at this level consist of a bachelor's degree; or four years of technical human resources management experience; or an equivalent combination of education and experience.

Level II: Education and Experience requirements at this level consist of a bachelor's degree plus one year of professional experience in human resources management; or a master's degree in human resources, industrial/organizational psychology, public administration, sociology, psychology or a closely related degree; or four years of technical human resources management experience plus one year of professional experience in human resources management.

Note: Experience which was incidental to or not a major responsibility or duty of the position shall not be accepted as qualifying. Human resources management experience should include at least one of the following: job analysis, position classification, wage/salary and benefits administration, civil rights administration, recruitment or payroll administration.

Level III: Education and Experience requirements at this level consist of bachelor's degree plus two years of professional experience in human resources management; or a master's degree in human resources, industrial/organizational psychology, public administration, sociology, psychology or a closely related degree plus one year of professional experience in human resources management; or an equivalent combination of education and experience.

Note: Experience which was incidental to or not a major responsibility or duty of the position shall not be accepted as qualifying. Human resources management experience should include at least one of the following: job analysis, position classification, wage/salary and benefits administration, civil rights administration, recruitment or payroll administration.

Special Requirement: Some positions may require that employees be willing and able to fulfill all job-related travel normally associated with the position.