Executive Support Coordinator

Key Responsibilities:

Executive & Personal Support

• Coordinate and execute personal and professional errands for executives (e.g., returns, package pick-ups, dry cleaning, etc.)
• Manage food ordering, lunch runs, and catering pickup/drop-off for executives and small leadership meetings
• Source, purchase, and coordinate delivery of gifts (clients, team members, personal requests)
• Make reservations (dining, small group outings, personal appointments as needed)
• Assist with ad hoc personal tasks that enable executives to stay focused on high-priority work
• Anticipate needs and proactively handle requests with minimal direction

Day-to-Day Executive Convenience Support

• Handle last-minute, time-sensitive requests ("can you grab this / pick this up / make this happen today")
• Assist with after-hours or early-morning requests as needed
• Track and manage small recurring personal or administrative to-dos for executives
• Provide on-the-ground support during internal events, leadership meetings, or offsites

Administrative Support

• Assist executives with simple task follow-ups (reminders, quick coordination)
• Help pull together basic materials or run copies/print/scan as needed
• Process small reimbursements or purchase tracking (if applicable)
• Support one-off projects or requests from leadership that require quick turnaround
• Keep personal or executive-related items organized (receipts, orders, tracking info, etc.)

Catch-All Support

• Step in wherever there are small but urgent gaps in support across the executive team
• Take ownership of tasks that don't clearly fall within another role but still need to get done
• Act as a reliable, go-to problem solver for quick-turn needs
• Maintain a "no task too small" mindset while exercising strong judgment and prioritization

Skills, Knowledge, & Expertise

Education

• High school diploma or equivalent required
• Associate's or Bachelor's degree in business, hospitality, or a related field preferred

Experience

• 1-3+ years of experience in an administrative, personal assistant, hospitality, or support-oriented role
• Experience supporting senior leaders or high-level stakeholders preferred
• Experience handling errands, coordinating logistics, or managing time-sensitive requests is highly valued
• Prior experience in a fast-paced, service-oriented environment (e.g., office, hospitality, operations) preferred

Skills

• Responsiveness & Reliability - Strong sense of urgency with consistent follow-through on tasks and requests
• Proactive & Resourceful Thinking - Anticipates needs and problem-solves independently with minimal direction
• Organization & Multitasking - Able to effectively manage multiple priorities and shifting requests while maintaining accuracy
• Adaptability & Flexibility - Comfortable operating in a dynamic environment with varying responsibilities
• Discretion & Professionalism - Exercises sound judgment and maintains confidentiality with sensitive information
• Service-Oriented Mindset - Approaches tasks with a "no task too small" attitude and a focus on supporting others
• Communication Skills - Clear, professional communication with executives, team members, and external vendors
• Time Management & Prioritization - Ability to quickly assess urgency and manage competing demands
• Attention to Detail - Ensures accuracy and quality in execution of tasks and logistics
• Basic Technical Proficiency - Comfortable using common workplace tools (email, ordering platforms, expense systems, etc.)

Benefits

• Compensation: $60,000 - $75,000 / year
• Eligible for discretionary benefits: performance bonus 10%
• Eligible for standard employee benefit elections: Medical, Dental, Vision, 401K, FSA, HSA, Commuter Benefits, Employee Assistance Program, Life Insurance (employee and dependents), Short-term disability (STD), Long-term disability (LTD), Accidental death & dismemberment (AD&D), vacation days, sick days, and other benefits
• Travel: this position will not require travel

Disclaimer:

To All Recruitment Agencies - NexCore Group does not accept unsolicited third-party resumes.
NexCore Group knows that when we welcome different points of view, it makes us better, stronger, and moves us boldly forward in becoming a world-class company. That is why we're proud to be an Equal Opportunity Employer and encourage all qualified talent to apply. Your application will be reviewed regardless of race, religion, gender, sexual orientation, national origin, disability, age, or veteran status.
If you are interested in applying for a position with NexCore Group and need special assistance or an accommodation to use our website, please contact View email address on click.appcast.io

Equal Opportunity Employer
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