Legal Administrative Assistant

Porter Wright has an opportunity for a Legal Administrative Assistant in the Naples, Florida office who has experience in Corporate law and Trusts & Estates. This position will be responsible for providing clerical and administrative support to the office.

• Draft, revise, and prepare various estate planning documents, including wills, trusts, correspondence, and memoranda.
• Participates in cultivation of client relationships by becoming familiar with the case/matter which provides for better service to the client and aids assignments in better preparing for client meetings.
• Maintains calendars for assignments, schedules meetings and appointments; makes travel arrangements as needed.
• Opens and distributes mail to assignments.
• Creates and edits correspondence, memoranda, etc.
• Responsible for copying, faxing and scanning documents in appropriate format.
• Prepares documents for mailing/delivery (i.e., U.S. mail, overnight delivery, UPS, courier).
• Familiar with filing procedures (i.e., electronic filing) and appropriate documentation needed for various courts and entities.
• Processes paperwork to open new client files; creates files in Firm's record management system; maintains current files and organizes files before processing for off-site storage.
• Enters daily timekeeping for assignments.
• Edits monthly billing memoranda and creates transmittal letters.
• Prepares expense reports for assignments.
• Maintains current address/telephone listing of clients for each assignment, ensuring they are properly entered into the Firm's client relationship management system. May be responsible for preparing mailing lists/labels for Firm-sponsored seminars/events.
• Maintains current log of client/matter numbers for each assignment.
• Provides assistance to other legal administrative assistants as time permits.
• Performs such other duties as assigned, maintaining team effort to provide best possible assistance to assignments and clients.

• High school level education or equivalent office work experience.
• Minimum of three years prior legal administrative/paralegal experience.
• Proficient with Microsoft Office suite.
• Attention to detail.
• Excellent organizational skills.
• Demonstrated interpersonal skills; ability to communicate clearly and accurately; professional appearance and demeanor.