Administrative Assistant 5

Executive Assistant Opportunity

Join Our Team Executive Assistant Opportunity Office of State Uniform Payroll (OSUP) The Office of State Uniform Payroll (OSUP) serves as the centralized, statewide payroll accounting team for Executive Branch agencies on the LaGov HCM system. We support over 100 agency HR offices and more than 37,000 employees through three core program units:

• Benefits and Financial Administration
• Wage and Tax Administration
• Garnishment Administration

Our mission is to administer and facilitate payroll services in a timely, accurate, and professional manner, and to give quality service to agencies and vendors on the LaGov HCM system in accordance with executive policy and federal and state mandates. We are seeking a highly organized, professional, and self-motivated individual to serve as the Executive Assistant to the Director and provide administrative support across our three program units.

AN IDEAL CANDIDATE SHOULD POSSESS THE FOLLOWING COMPETENCIES:

• Accepting Direction: The ability to be open and willing to follow guidance or instructions.
• Communicating Effectively: The ability to convey information, ideas, and emotions using structured communication methods that promote understanding and engagement.
• Demonstrating Accountability: The ability to take ownership of actions, behaviors, performance, decisions, and outcomes.
• Making Accurate Judgments: The ability to assess options, weigh risks, and make sound decisions using available information and logical reasoning.

The Division of Administration is the state government's management arm and the hub of its financial operations. Division offices perform a wide variety of activities, including the following:

• Overseeing the state's capital construction program
• Working to provide state and federal grants for community development
• Development of the state budget
• Providing technology services
• Giving agencies guidance in the state purchasing and contracting process as they seek goods and services
• Administering a program that provides federal funds to help Louisiana residents recover from a series of devastating hurricanes

Minimum Qualifications

Four years of experience in administrative services. EXPERIENCE SUBSTITUTION: Every 15 semester hours earned from an accredited college or university will be credited as six months of experience.

Job Duties and Other Information

Job Duties:

Provide confidential administrative support to the Director, handling and resolving minor administrative matters independently.

Answer and route calls on the main office line; open, copy, and distribute incoming mail.

Maintain supply and property inventories; process purchase orders and invoices for payment.

Edit and distribute official OSUP memoranda; maintain and update the OSUP website.

Act as backup timekeeper; review and audit biweekly time entry for accuracy.

Serve in a variety of liaison and coordination roles, including:

• Personnel Liaison
• State Buildings Liaison
• IT Coordinator
• Archive Records Officer
• Purchasing and Travel Coordinator
• Property Control Manager
• Safety Coordinator
• Training Coordinator

Position-Specific Details: Appointment Type: New hire or by promotion of a current permanent status classified employee. Probational, Promotional, or Job Appointment

Louisiana is a "State as a Model Employer" for People with Disabilities.

Benefits

Louisiana State Government represents a wide variety of career options and offers an outstanding opportunity to make a difference through public service. With an array of career opportunities in every major metropolitan center and in many rural areas, state employment provides an outstanding option to begin or continue your career. As a state employee, you will earn competitive pay, choose from a variety of benefits, and have access to a great professional development program:

Insurance Coverage More information can be found at

Parental Leave Up to six weeks paid parental leave More information can be found at

Holidays and Leave State employees receive the following paid holidays each year:

• New Year's Day
• Martin Luther King, Jr. Day,
• Mardi Gras,
• Good Friday,
• Memorial Day,
• Independence Day,
• Labor Day,
• Veteran's Day,
• Thanksgiving Day and Christmas Day.

Additional holidays may be proclaimed by the Governor State employees earn sick and annual leave which can be accumulated and saved for future use. Your accrual rate increases as your years of service increase.

Retirement State of Louisiana employees are eligible to participate in various retirement systems (based on the type of appointment and agency for which an employee works). These retirement systems provide retirement allowances and other benefits for state officers and employees and their beneficiaries. State retirement systems may include (but are not limited to):

• Louisiana State Employees Retirement System (
• Teacher's Retirement System of Louisiana (
• Louisiana School Employees Retirement System ( among others