Automotive Payroll Processor

Job Description

Job Description

Location: Cerritos, CA (On-Site) | Type: Full Time | Hourly Range: $28-$30/hr

Norm Reeves Auto Group is a nationally-recognized group of privately-owned retail automotive dealerships located in Southern California, Texas, and Florida including the #1 Honda Dealership in the Nation. With a history dating back to 1963, our group has established a reputation for innovation, integrity, and customer-centric services. We are expanding rapidly and are looking for talented individuals that are eager to grow their careers while the company continues to expand!

We are seeking an Payroll Processor to be responsible for compiling and maintaining payroll records, processing and issuing paychecks, and supporting all activities involved in processing payroll for the dealership. This position contributes to the success of the company by effectively and efficiently managing the payroll function, as well as achieving goals established by management to support strategic plan objectives.

The Payroll Coordinator must have great attention to detail when it comes to following process, and must stay up to date and knowledgeable of applicable State and Federal Laws. They must also be friendly and warm when it comes to helping managers and employees understand their pay, understand their payroll deductions and be able to quickly answer or direct employees to HR for general inquiries about pay and timekeeping when appropriate.

Schedule: Monday - Friday from 8:00am - 5:00pm

What You’ll Do:

• Compiles payroll data such as hours worked; sales volume, bonuses, and commissions; monies to be withheld for taxes; employee contributions to insurance and retirement plans; etc., from time sheets and other records
• Updates master payroll records by verifying and recording changes affecting net wages such as federal and state tax exemptions, insurance coverage, etc., and data concerning compensation increases, promotions and/or transfer of employees between departments
• Computes wages and deductions, reviews for accuracy and posts to payroll records
• Prepares and issues paychecks
• Prepares periodic reports of earnings, taxes, and deductions
• Processes pay for PTO, Vacation and Sick eligibility and maintain balance accuracy
• Assists in reconciling and processing all payroll related government and tax reporting, as well as the preparation, disbursement, and documentation of all withholdings.
• Works with Tekion and ADP to process payroll and resolve software problems and/or issues
• Prepares manual payroll checks as requested
• Provides reports which require payroll information, i.e., earnings, deductions, budgeting, etc.
• Works closely with HR for employee benefits process:
• Responds to HR emails and assists with leaves (FMLA/CFRA/PDL)
• Escalates inquiries and concerns to ensure quick, equitable, and courteous resolutions
• Forwards all legal and governmental mail, mandated child support, garnishments, and record request
• Alerts HR of any and all pertinent information related to employees, pay and timekeeping
• Facilitates attendance and meeting scheduling for annual Open Enrollment periods in February and July

What You’ll Need:

• Knowledge of the ADP/Tekion Payroll and Timekeeping System
• Proficiency in processing payroll for multiple dealerships and/or locations, including handling variations in the process based on the specific store requirements
• Familiarity with processing bi-weekly, semi-monthly, and monthly payrolls
• Proficiency in using Microsoft Excel, including VLOOKUP and pivot tables
• Knowledge of the 90-day lookback rule, which is preferred but not required, to determine PTO rates
• Capability to efficiently manage high-volume manual data entry while simultaneously processing payrolls for multiple companies with tight deadlines
• Competency in working with large calculating worksheets and troubleshooting them when necessary
• Willingness and ability to learn with limited resources, as training will be provided after the complete setup of UKG and automation of worksheets
• Knowledge of Dealer Built is preferred but not required
• Familiarity with General Ledger processes, including generating and posting GL entries for payroll information, benefit billing, and 401K contributions
• Proficiency in GL balancing and addressing questions related to the General Ledger
• Ability to prepare final payment calculations and issue manual live checks
• Knowledge of garnishment processes.
• Willingness to assist HR with various inquiries and reports related to payroll.
• Effective communication and the ability to resolve any payroll issues or discrepancies with employees and supervisors.
• Capacity to collaborate closely with HR regarding employee changes and adjustments in relation to payroll.
• Flexibility to work overtime during critical payroll processing times and month-end close.
• Availability to work 9-hour days with alternate Mondays or Fridays off, except during critical payroll transmission times and month-end processing.
• Willingness to work weekends and holidays as needed to ensure smooth payroll operations.
• Ability to multi-task in a fast-paced environment, independently and with a team
• A professional appearance and work ethic

Benefits & Employee Perks

• Medical, Dental, Vision, and Complimentary Life Insurance

• 401k Matching and FSA

• Tuition Reimbursement

• Paid Time Off (accrues)

• Supplemental Insurance (Hospital, Accident, Critical Illness)

• Discounts on Vehicles, Services, and Parts