Administrative Assistant

Executive AssistantWe are seeking a highly organized and proactive Executive Assistant to provide comprehensive, high-level administrative support. In this role, you will act as the primary point of contact and operational gatekeeper for internal and external stakeholders. The ideal candidate thrives in a fast-paced environment, possesses strong critical thinking skills, and can seamlessly manage multiple moving priorities.Key ResponsibilitiesCalendar & Schedule ManagementOptimize executive calendars by proactively scheduling, prioritizing, and vetting all meeting requests.Resolve scheduling conflicts independently and dynamically adjust agendas based on shifting business demands.Provide daily briefings and preparation materials to ensure the executive is organized for upcoming engagementsCommunication & GatekeepingServe as the primary liaison between executive leadership, board members, employees, clients, and vendors.Filter incoming communications including phone calls, emails, and physical mail to shield executive time.Draft professional correspondence, memos, agendas, presentations, and corporate documents on behalf of leadership.Logistics & OperationsTrack business expenses and reconcile weekly or monthly credit card statements and expense reports.Help organize corporate events, leadership retreats, offsite workshops, and meetings.Project & Information ManagementMaintain strict confidentiality regarding sensitive company data, financial records, and personnel matters.Track key objectives and project deadlines to ensure deliverables from various departments stay on schedule.Qualifications & SkillsRequired ExperienceMinimum 3–5 years of experience as an Executive Assistant, Personal Assistant, or similar high-level support role.Proven track record of supporting C-suite or senior organizational executives.Technical SkillsAdvanced software proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) or Google Workspace.Remote tool literacy including Zoom, Slack, Microsoft Teams, and modern project management softwareCore CompetenciesExceptional time-management capabilities with an innate ability to prioritize tasks under pressure.Flawless written communication and proofreading skills.High emotional intelligence and interpersonal skills to build trust across all tiers of the organization.Proactive problem-solving instincts that anticipate bottlenecks before they happen.Education RequirementsHigh school diploma or equivalent required.Associate's or Bachelor's degree in business administration or a related field is strongly preferred.