Assistant Branch Manager - Commercial & Industrial

Job Description

Job Description

Overview

CoolSys solves the most complex challenges in refrigeration, air conditioning, heating, engineering, and energy management. With over 3,700 associates nationwide, we deliver tailored solutions to help businesses cut costs, improve equipment performance, and reduce emissions.

Our services include HVAC and refrigeration equipment sourcing, installation, repair, maintenance, monitoring, and optimization. We also offer engineering design, energy resilience and consumption optimization, asset recycling, and seamless multi-site rollouts across states.

CoolSys serves over 45,000 customer locations in industries like retail, food service, commercial, data centers, industrial, and pharmaceuticals.

No wonder Newsweek named CoolSys one of America’s Greatest Workplaces!

We understand that hiring great people is the foundation of everything we do. Our employee benefits packages include:

• Competitive pay: $50,000 - 70,000 annually
• Benefits: Medical, Dental, Vision and Prescription coverage.
• Paid vacation, holidays, and floating holiday.
• 401(K) with Company match.
• Company sponsored life insurance, as well as optional AD&D, short and long-term disability.
• Tuition reimbursement.
• Employee discounts on vehicles, hotels, theme parks, select cell phone bills and so much more.
• Pet Insurance.
• Legal Plan, and ID Theft Protection.

Responsibilities

JOB SUMMARY

The Assistant Branch Manager 1 is an administrative position that directly supports the Branch Manager in the daily operations of the branch; in addition to branch management support, the ABM1 is also responsible for purchasing and quoting duties within the branch, providing guidance to team members, and assuming additional responsibilities from time to time when the Branch Manager is unavailable.

ESSENTIAL DUTIES AND RESPONSIBILITIES

• Create quotes to submit to customers and own follow-up from creation to closure, with periodic standardized check-ins.

• Provide direct oversight to the branch when required, including mentoring and training of other employees, and offering input on hiring and terminations.

• Track and coordinate with local team to execute on all work order statuses.

• Manage 3rd party vendor selection process (e.g., cranes, scrap pick-up, etc.), schedule and execute vendor deliveries, and fulfill permitting requirements.

• Researching new vendors and comparing competing suppliers.

• Interaction with the Service Manager and Techs to ascertain details related to procurement of parts that are not clearly defined within the work order.

• Maintain up to date and precise records of orders, shipments, inventory, and reports.

• Maintain adherence to the C&I procurement plan.

• Place standard bulk orders that do not require approval (especially indirect purchases).

• Prioritize work orders to ensure customer SLAs are being met (incoming and backlog).

• Maintain proactive communication with customers regarding missed SLAs.

• Proactively communicate with customers on work order status.

• Ensure smooth daily office operations, including opening and closing procedures, and ensure the office is well- maintained and organized.

• Assist with office reports, sales analysis, and other administrative tasks as required.

• Performs other duties as assigned by the Branch Manager.

Qualifications

Work Experience / Skills

• Strong computer (MS Office) skills, as well as demonstrated ability to effectively utilize ERP system.

• Ability to independently handle multiple tasks concurrently.

• Demonstrated ability to identify and act on customer or internal issues that may impede results.

• Highly organized and strong attention to detail.

• Excellent verbal and written communication skills.

• Strong sense of urgency attending to customer issues.

• “Can do” attitude and demonstrated commitment to get the job done in a collaborative, positive manner.

• Ability to understand and follow all company policies and procedures and all applicable State and Federal laws.