Project Controls Invoicing Specialist

Details:

PROJECT CONTROLS INVOICE REVIEWER CHARLOTTE NC 3 YEARS

ReNuke Services is seeking a Project Controls Invoicing Specialist for our clients site in Charlotte NC!

Description:

INVOICE REVIEWER PROJECT CONTROLS
Ensure project invoices are accurate compliant properly coded and ready for approval.




POSITION SUMMARY
The Project Controls Specialist 1 (PCS-1) Invoice Reviewer is responsible for the detailed review of project invoices before approval and payment. This role verifies supporting documentation purchase order limits vendor and payment information cost coding and compliance with contract and company requirements. The reviewer also identifies and escalates invoice supplier contract and vendor-performance concerns before funds are released.




KEY RESPONSIBILITIES
invoices against Appendix B2 Project Controls requirements confirming the required format supporting documentation timely submission and routing to Project Controls Specialists and other Delegation of Authority approvers.
purchase order limits and confirm the original PO amount and approved amendments are accurately reflected by Schedule of Values or WBS Activity ID including previous current and total invoiced amounts by line item.
that the amount submitted for payment is accurate and complies with the applicable contract.
that payment is being made to the correct vendor.
that the payment date aligns with the agreed payment terms.
that the accounting and cost coding charged on the invoice is correct.
invoices for compliance with purchasing accounts payable delegation of authority and other applicable policies.
document and escalate concerns involving supplier questions invoice accuracy contract terms vendor performance or other issues before approval or payment.




WHAT YOULL BRING
*Experience reviewing invoices purchase orders or project cost documentation in a project controls construction procurement or accounts payable environment.
*Working knowledge of Schedule of Values WBS activity coding purchase order controls payment terms and invoice approval workflows.
*Strong numerical accuracy and attention to detail when reconciling prior current and total invoice amounts.
*Ability to interpret contract requirements and apply purchasing accounts payable and delegation of authority policies.
*Clear communication and sound judgment when resolving questions or escalating risks to project stakeholders.




DESIRED SKILLS
*Proficiency with Microsoft 365 applications including Excel Teams PowerPoint and Outlook.
*Experience working with Maximo and Power BI.




SUCCESS IN THIS ROLE
Success means invoices move through the approval process on time with accurate values correct vendor and coding information complete supporting documentation and clear evidence of policy and contract compliance. Potential issues are raised early enough to prevent incorrect or unauthorized payments.




EDUCATION REQUIREMENTS
Required: Graduation from a two-year college or university in business finance project management a technical field or equivalent. A minimum of 2 years of project controls experience may be accepted in lieu of a degree.

Details:

Preferred: Graduation from a four-year college or university in business finance project management a technical field or equivalent.

Required Experience:

IC