Administrative Assistant

Posting Details

Posting Summary


Working Title
Administrative Assistant


Role Title
Admin and Office Spec III


Role Code
19013-SW


FLSA
Nonexempt


Pay Band
03


Position Number
28300016


Agency
J. Sargeant Reynolds Community College


Division
J. Sargeant Reynolds Community College (Div)


Work Location
Henrico - 087


Hiring Range
Salary commensurate with experience. Maximum salary is $51,000.


Emergency/Essential Personnel
No


EEO Category
6-Administrative Support


Full Time or Part Time
Full Time


Does this position have telework options? -Telework options are subject to change based on business needs-

Does this position have a bilingual or multilingual skill requirement or preference?

Work Schedule


Monday-Friday; as provided by supervisor.

Sensitive Position
No


Job Description

Reynolds is one of the largest community colleges in Virginia and serves Virginia's capital city and five nearby counties. Annually, our four campus sites serve approximately 13,000 credit students and provide training for 7,400 students through the Community College Workforce Alliance. Reynolds is committed to hiring and retaining a racially diverse, culturally competent staff at all levels of the organization who reflect the demographics of our students. We also believe in providing an ongoing investment in our faculty and staff to deepen their skills and competencies to serve the full range of our student population.

The Administrative Assistant provides high-level administrative support to the Office of the President and the Chief of Staff/Director of Strategic Initiatives while serving as a key point of contact for internal and external stakeholders. This position is responsible for delivering exceptional customer service in person, by phone, and through written correspondence, while maintaining a high level of professionalism, discretion, and confidentiality in all aspects of the role. As the welcoming front-facing presence for the Office of the President, the Administrative Assistant supports the daily operations of the office by greeting and assisting visitors, managing incoming mail and correspondence, coordinating meeting logistics and room preparation, preparing monthly purchase card reconciliation packets, processing purchase orders through eVA, maintaining office supply inventory, and providing backup support to the Executive Assistant as needed.

In support of the Chief of Staff, the Administrative Assistant assists with operational and strategic initiatives that support institutional effectiveness and follow-through. Responsibilities include entering and receiving orders through eVA, supporting procurement processes, assisting with budget tracking and expenditure monitoring, developing meeting agendas in collaboration with the Chief of Staff, coordinating event planning and logistics, supporting calendar management and scheduling, conducting research and compiling information for strategic initiatives, drafting and distributing meeting minutes, and tracking action items to ensure timely completion. The successful candidate will demonstrate strong organizational skills, exceptional attention to detail, and the ability to manage multiple priorities in a fast-paced environment. A proactive and resourceful approach is essential, including the ability to anticipate needs, work independently, and identify solutions effectively. This position also performs other duties as assigned in support of the mission and goals of the Office of the President.

Special Assignments


May be required to perform other duties as assigned. May be required to assist the agency or state government generally in the event of an emergency declaration by the Governor.

KSA's/Required Qualifications

• Experience managing multiple tasks, prioritizing responsibilities, and meeting deadlines in a fast-paced office environment.
• Experience maintaining accurate records, files, and documentation in digital and physical formats.
• Demonstrated ability in scheduling, coordination, and organizing meetings or events.
• Demonstrated skills in Microsoft Office, including Word, Excel, PowerPoint, and SharePoint.
• Experience gathering, organizing, and summarizing information from multiple sources to support decision-making.
• Demonstrated ability to work proactively, problem-solve, and find answers independently with minimal direction.

Additional Considerations

• Experience working in a higher education office environment.
• Experience providing administrative support at the executive level.
• Experience maintaining or updating SharePoint sites or similar document management platforms.
• Experience organizing events and meetings.
• Familiarity with VCCS systems, including eVA, Boarddocs, and Microsoft Teams.
• Ability to draft, proofread, and format professional correspondence, agendas, and documents.
• Experience assisting with budget tracking or purchasing support (without direct fiscal responsibility).
• Experience drafting meeting minutes and tracking follow-up action items.
• Experience supporting calendar management for senior-level administrators.

Operation of a State Vehicle
No


Supervises Employees
No


Required Travel


Travel between campuses as needed.

Posting Detail Information


Posting Number
CLS_4467P


Recruitment Type
Agency Employee Only - E


Number of Vacancies
1


Position End Date (if temporary)

Job Open Date
05/22/2026


Job Close Date
05/29/2026


Open Until Filled

Agency Website




Contact Name

Email
View email address on click.appcast.io


Phone Number

Special Instructions to Applicants


In support of the Commonwealth's commitment to inclusion, we are encouraging individuals with disabilities to apply through the Commonwealth's Alternative Hiring Process. To be considered for this opportunity, applicants will need to provide their AHP Letter (formerly called a Certificate of Disability) provided by the Department for Aging & Rehabilitative Services (DARS), or the Department for the Blind & Vision Impaired (DBVI). Service-Connected Veterans may also apply via the AHP if they also provide an AHP Letter. To request an AHP Letter, use this link: or call DARS at View phone number on click.appcast.io, or DBVI at View phone number on click.appcast.io

Additional Information

This position is open to current JSRCC employees only.

Background Check Statement Disclaimer


The selected candidate's offer is contingent upon the successful completion of a criminal background investigation, which may include: fingerprint checks, local agency checks, employment verification, verification of education, credit checks (relevant to employment). Additionally, selected candidates may be required to complete the Commonwealth's Statement of Economic Interest. For more information, please follow this link:

EEO Statement


The Virginia Community College System (VCCS) provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, political affiliation, veteran status, sexual orientation, gender identity or other non-merit factors.

ADA Statement


The Virginia Community College System (VCCS) is an Equal Employment Opportunity employer and complies with the Americans with Disabilities Acts (ADA and ADAAA), to provide, reasonable accommodation to applicants in need of access to the application, interviewing, and selection processes when requested.

E-Verify Statement


VCCS uses E-Verify to check employee eligibility to work in the United States. You will be required to complete an I-9 form and provide documentation of your identity for employment purposes.

Quicklink for Posting