Administrative Assistant II

Administrative Assistant II

Are you looking for a dynamic administrative role where no two days are the same? Do you enjoy supporting leaders, coordinating events, solving problems, and working with a variety of people? If so, Health and Human Sciences Extension and Outreach (HHSEO) at Iowa State University is currently seeking qualified candidates for an Administrative Assistant II!

Summary of Duties and Responsibilities:

Provide executive-level administrative support to HHSEO leadership and support team.

Coordinate schedules, meetings, communications, and administrative activities.

Serve as a primary point of contact for faculty, staff, and external stakeholders.

Prepare and distribute professional communications and branded materials.

Maintain confidentiality of sensitive information.

Coordinate logistics for professional development programs, meetings, and special events.

Manage registrations, attendee tracking, room reservations, technology needs, and event evaluations.

Support committee activities, communications, and speaker coordination.

Recruit, train, supervise, and assign work to student employees.

Support hiring and onboarding activities.

Provide guidance on departmental and university policies and procedures.

Respond to inquiries from faculty, staff, and external partners.

Serve as backup support for purchasing, P-card, travel, and reimbursement processes.

Participate in professional development and training opportunities.

The successful candidate will possess the ability to manage multiple competing priorities while maintaining a high level of accuracy, professionalism, and attention to detail.

Preferred Qualifications:

Experience providing administrative support to executive or senior-level leadership.

Demonstrated experience in complex calendar management and scheduling.

Experience coordinating complex meetings, conferences, or events involving multiple stakeholders.

Demonstrated proficiency in Microsoft Office applications, including Word, Excel, PowerPoint, Outlook, and Teams.

Demonstrated experience preparing executive-level correspondence, reports, presentations, and meeting materials.

Department Description:

Health and Human Sciences Extension and Outreach (HHSEO) delivers research-based information and education to help Iowans make informed decisions that improve their quality of life. As the outreach arm of the College of Health and Human Sciences, HHSEO faculty and staff work together with local Extension professionals located across all 99 Iowa counties to translate university research into practical solutions for individuals, families, employers, and communities. HHSEO focuses on food safety, nutrition, wellness, caregiving, parenting, relationships, and personal finance for people across the lifespan. In addition, HHSEO hotlines and call centers offer assistance with home and family questions, stress counseling, financial concerns, and crisis assistance. To learn more, please visit Health and Human Sciences Extension and Outreach.

Candidates must be legally authorized to work in the U.S. on an ongoing basis without sponsorship. Immigration sponsorship is not available for this position.

Application Instructions: To apply for this position, please click on "Apply" and complete the Employment Application. Please be prepared to enter or attach the following:

Resume/Curriculum Vitae

Letter of Application/Cover Letter

Why Choose Iowa State University? Iowa State Employees enjoy comprehensive health and work-life benefits, including medical and dental, as well as:

• Retirement benefits including defined benefit and defined contribution plans
• Generous vacation, holiday, and sick time and leave plans
• Onsite childcare (Ames, Iowa)
• Life insurance and long-term disability
• Flexible Spending Accounts
• Various voluntary benefits and discounts
• Employee Assistance Program
• Wellbeing program
• Iowa State offers WorkFlex options for some positions. WorkFlex offers flexibility on when, where, and how you do your work. For more information, please speak with the Hiring Manager.

If you have questions regarding this application process, please email View email address on click.appcast.io, or call View phone number on click.appcast.io or Toll Free: View phone number on click.appcast.io.