Administrative Assistant

LHH is partnering with an organization in the Arlington, VA area to bring on an Administrative Assistant . This is a temporary position with the possibility to convert to a permanent role.

This position is responsible for ensuring seamless day-to-day office operations while providing high-level executive support to leadership. This role blends workplace operations, vendor management, and executive assistance into one highly proactive function. The ideal candidate anticipates needs before they arise, takes full ownership of outcomes, and continuously improves office systems, workflows, and executive support processes.

This position requires onsite work five days per week and offers compensation between $25$30 per hour, depending on experience.

Responsibilities

Office Operations & Workplace Management

• Own daily office operations to ensure a smooth, efficient, and well-maintained workplace environment.
• Manage incoming and outgoing mail, packages, and deliveries with accuracy and urgency.
• Anticipate supply needs and maintain inventory across all shared spaces (kitchens, mailrooms, restrooms, etc.).
• Proactively identify operational gaps and implement improvements to enhance office efficiency.
• Build and manage relationships with key vendors (mail, cleaning, shredding, property management, etc.).
• Ensure all office areas remain organized, stocked, and aligned with company standards.

Meetings, Events & Logistics

• Support onsite meetings, leadership sessions, and company events, including room setup, catering, and materials preparation.
• Coordinate logistics for internal and external events, ensuring smooth execution from planning through completion.
• Maintain relationships with venues and external vendors to support event planning and execution.
• Identify opportunities to improve event workflows, experience, and operational efficiency.

Executive Support & Business Enablement

• Provide high-level executive support with discretion, confidentiality, and professionalism.
• Manage complex calendars with proactive scheduling, prioritization, and conflict resolution.
• Coordinate end-to-end domestic and international travel, including itineraries and contingency planning.
• Serve as a key communication liaison between executives and internal/external stakeholders.
• Prepare reports, presentations, agendas, and other executive materialsoften independently initiating deliverables.
• Lead and manage special projects, including research, coordination, and execution through completion.

Qualifications

• 35+ years of experience in office administration and/or executive support (C-suite experience preferred)
• Advanced proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)
• Strong written and verbal communication skills
• Highly proactive with strong ability to anticipate needs and work independently
• Exceptional organizational and multitasking abilities in fast-paced environments
• High level of discretion when handling sensitive and confidential information
• Strong problem-solving skills with a continuous improvement mindset
• Ability to adapt quickly to shifting priorities