Executive Assistant

About Rupe Companies Rupe Companies is a vertically integrated commercial real estate development and construction firm based in Tulsa, Oklahoma. With annual revenue of approximately $50M and ambitious plans to scale to $100M, we are committed to delivering high-quality development projects throughout the Southwest and Midwest. Our operations emphasize collaboration, innovation, excellence, and growth. Position Summary The Executive Assistant will provide high-level administrative support to the Owner and executive leadership team, ensuring that time and priorities are managed effectively. This role is more than just scheduling, it requires a proactive partner who can identify inefficiencies, implement systems, and serve as a trusted gatekeeper. The Executive Assistant will manage both professional and personal needs, acting as a key liaison for internal teams, clients, and external stakeholders. This is a full-time, in-office role in Tulsa with occasional after-hours availability required. Key Responsibilities Calendar, Scheduling and Travel Provide full calendar and scheduling support for the Owner and executive leadership team, ensuring time aligns with priorities. Manage personal scheduling requests, including appointments, reservations, and travel arrangements. Oversee travel logistics and accommodations for both business and family needs. Meetings and Events Coordinate and plan high-priority meetings, events, and board sessions; prepare agendas and take meeting minutes. Collaborate with the office coordinator for Social Media and Event planning for owner as well as company sponsored events. Communication and Executive Liaison Act as an ambassador and liaison to clients, business leaders, and family members; ensure all interactions are handled professionally. Review, prioritize, and respond to emails on behalf of the executive. Track to-dos and follow-ups from meetings, emails, and texts; maintain accountability for completion. Financial, Office and Technical Support Support financial tasks including bill payment, receivables, and personal accounting needs. Coordinate technical requirements such as Zoom/conference call setup and other IT needs. Assist with office and property management tasks as needed. Process Improvement Identify process improvements to enhance efficiency and support executive effectiveness. Qualifications Required 5+ years of experience supporting senior executives in a fast-paced environment. Highly organized, detail-oriented, and proactive in problem solving. Exceptional written and verbal communication skills with a high level of professional discretion. Strong interpersonal skills and emotional intelligence; able to balance accountability with rapport. Comfortable handling sensitive and confidential information with the utmost professionalism. Ability to thrive in an ambiguous, fast-paced environment while making order out of chaos. Advanced proficiency with Microsoft Office Suite and scheduling systems. Preferred Bachelor’s degree in Business, Accounting, or related field. Work Environment Full-time, in-office role at our Tulsa, Oklahoma headquarters. Occasional after-hours availability required. Compensation and Benefits Salary commensurate with experience. Benefits Package Includes Flexible paid time off (PTO) FSA or HSA plans Comprehensive health, dental, and vision insurance options 401(k) retirement plan with 4% company match Company-sponsored events and team activities Who We’re Looking For At Rupe Companies, we’re looking for people who do more than check boxes. We seek individuals who bring a collaborative spirit, a sharp mind, and humble confidence to everything they do. The right candidate will thrive in a team-first environment where trust, communication, and mutual respect are foundational. We value common-sense problem solvers who get the job done with integrity and who embrace change, innovation, and continuous improvement. If you’re passionate about making a meaningful impact, believe in fairness, and enjoy having fun while delivering excellence, you’ll feel right at home here. #J-18808-Ljbffr