Facilities Coordinator

Position Summary Facilities Coordinator supports the day-to-day operations of our FSPSD, Simi Valley site. This role ensures our buildings, workplace services, and critical infrastructure run smoothly, safely, and efficiently. Coordinates maintenance activities, manages vendors, tracks work orders, supports moves and events, and partners closely with the Facilities team to deliver an outstanding employee and visitor experience. Job Core Responsibilities Work Order Management: Triage, prioritize, assign, and close work orders in the CMMS; meet SLAs and track KPIs. Schedule and follow up on preventive maintenance (PM) to ensure completion and documentation. Vendor & Contractor Coordination: Source quotes, create POs, schedule service, supervise onsite work, verify scope completion. Maintain vendor performance metrics, safety compliance, and insurance/COI records. Building Operations Support: Assist with daily inspections of common areas, mechanical rooms, and life safety equipment. Coordinate routine maintenance for HVAC, electrical, plumbing, and general repairs with licensed professionals. Safety, Compliance & EHS: Support OSHA, fire/life safety, and local code compliance; maintain logs and permits. Support EHS in coordinating drills, incident reporting, risk mitigation, and corrective actions. Workplace Services: Oversee conference room readiness, break rooms, coffee stations, janitorial, waste/recycling. Support access/badging requests and partner with security as needed. Moves, Adds, Changes (MAC) & Space Planning: Maintain seating charts and occupancy data; coordinate employee moves and reconfigurations. Budgeting & Administration: Track expenses, reconcile invoices; maintain SOPs, site playbooks, service level agreements, and compliance documentation. Event & Emergency Support: Provide onsite support for events and company meetings; participate in on-call rotation; respond to after-hours emergencies when required. Continuous Improvement & Sustainability: Support Kaizen events; support energy management and sustainability initiatives. Job Specifications Education: High school diploma or GED. Experience: 2–5 years in facilities coordination, workplace operations, property management, or related role. Certifications (preferred): OSHA 10/30, First Aid/CPR. Knowledge: Basic understanding of building systems (HVAC, electrical, plumbing, fire/life safety). Familiarity with local building codes, OSHA/EHS requirements, and vendor management best practices. Skills and Competencies Strong organization and prioritization skills; able to manage multiple concurrent tasks. Excellent communication and customer service mindset. Data-driven approach with attention to detail; comfortable with metrics and reporting. Problem-solving and collaboration across cross-functional teams. Ability to read basic floor plans, equipment manuals, and maintenance schedules. Comfortable working independently and making sound decisions under time pressure. Tools and Technologies CMMS/Work Order Systems: Hexagon, eMaint, or similar. Productivity: Microsoft 365; Excel/Sheets proficiency. Procurement and invoicing platforms; SAP experience preferred. Badging/access control systems experience is beneficial. Physical Requirements and Work Environment Regularly walk the facility; stand, bend, and lift to 35 lbs. as needed. Occasional ladder use and work in mechanical spaces; adherence to PPE requirements. Primarily onsite role with frequent interaction with vendors and building staff. Schedule and Travel Typical schedule: Monday–Friday, standard business hours, with flexibility for OT, events or maintenance windows. On‑call rotation for emergencies may be required. Limited local travel between nearby sites may occur. Conditions of Employment This position is subject to meeting U.S. export compliance and/or U.S. Government contracting citizenship eligibility requirements. Pay, Benefits, Work Schedule Competitive Compensation Pay Range: $23.75/hr to $39.55/hr Participation in Annual Incentive Program Benefit & Retirement Plans Comprehensive coverage for medical, prescription drugs, dental, vision, voluntary optional life, accident insurance, hospital indemnity insurance and critical illness insurance with competitive premium cost. 401(k) Plan with company matching contributions at 100% of the first 5% of pay. Company provided defined‑contribution retirement plan with annual contribution equal to 3% of pay. Career development and tuition reimbursement. Other benefits including paid parental leave, short and long‑term disability programs, adoption assistance, a Care.com membership and financial planning assistance are provided at no cost to you. Supplemental benefit programs including identity protection, legal protection, and pet wellness are available at competitive rates. Paid Time Off and Company-Paid Holidays. Equal Employment Opportunity Parker is an Equal Opportunity and Affirmative Action Employer. Parker is committed to ensuring equal employment opportunities for all job applicants and employees. Employment decisions are based upon job‑related reasons regardless of race, ethnicity, color, religion, sex, sexual orientation, age, national origin, disability, gender identity, genetic information, veteran status, or any other status protected by law. However, U.S. Citizenship, Permanent Residency or other appropriate status is required for certain positions, in accord with U.S. import & export regulations. (“Minority / Female / Disability / Veteran / VEVRAA Federal Contractor”) If you would like more information about Equal Employment Opportunity as an applicant under the law, please go to Employees & Job Applicants | U.S. Equal Employment Opportunity Commission #J-18808-Ljbffr PARKER HANNIFIN CORP