ACCOUNTANT IV

Select how often (in days) to receive an alert: Select how often (in days) to receive an alert: The State Personnel System is an E-Verify employer. For more information click on our E-Verify Website. Requisition No:873541 Agency: Department of Education Working Title: ACCOUNTANT IV - 48000112 Position Number:48000112 Salary: Salary Range: $38,264.07 - $46,000.00 Salary Range: $38,264.07 - $46,000.00 CANDIDATES ARE TYPICALLY HIRED AT THE MINIMUM SALARY This advertisement may be used to fill multiple vacancies up to six months. APPLICATION INFORMATION & HIRING REQUIREMENTS Application Information: Your Candidate Profile (application) must be complete in its entirety. Work History (in easy to review chronological order) Consists of: Any position held by a State of Florida Agency Any position held by a Florida University All periods of employment from high school graduation All periods of current or prior unemployment Gaps 3 months or more must be accounted for* Any Education Your resume and application must match * Gaps 3 months or more must be addressed – you will need to account for and explain any gaps in employment including unemployment. You can either list these in your application under Period of Employment or attach a word document listing your gaps. It is unacceptable to use the statement “See Resume” in place of entering work history. Your candidate profile will be converted to your official application. Include supervisor names and phone numbers for reference checks or the contact information for your Human Resources office to verify current or former employment. Experience, education, training, knowledge, skills and/or abilities as well as responses to pre-qualifying questions must be verifiable to meet the minimum qualifications. Hiring Information and Requirements: The Bureau of Personnel Management reviews every application for prior State of Florida and Florida University work history in the People First system. If claiming Veteran’s Preference, the candidate MUST attach supporting documentation such as the DD214 and your VA Letter that reflects level of disability if applicable. Applicable to career service positions only. If claiming Right to First Interview, the candidate MUST attach a copy of your official layoff letter when applying. This only applies to employees laid off from Career Service positions. Applicable to career service positions only. If you are missing any of the items above, your packet may be held up at the final review step. NOTE: Responses to qualifying questions must be clearly supported by the state application and any omission, falsification, or misrepresentation in the answering of the qualifying questions will be cause for immediate elimination from the selection process. OFFICE CONTACT: JOB DESCRIPTION: This position performs duties under the limited supervision of the Accountant Supervisor in the Bureau of Comptroller, Division of Finance & Operations, Department of Education. Position is responsible for processing payments of lease contracts, assisting with processing grant payments and assembling voucher schedules. This position audits and processes invoices for payment utilizing various coding to distribute as determined by the Lease Funding Authorization forms provided by the Department’s Leasing Office or as indicated in the accounting detail of the direct order. This position reads and interprets lease contracts and direct orders as well as other documents needed to process payments. It is also responsible for maintaining controls to ensure that all payments are made accurately and timely. All duties of this position must be performed in compliance with the mandatory requirements of Section 215.422, Florida Statutes and Chapter 3A-20 and Chapter 60A of the Florida Administrative Code. DUTIES & RESPONSIBILITIES: (Note: The omission of specific job duties does not preclude management from assigning specific duties not listed herein if such duties are a logical assignment to the position.) The Florida Department of Education (FDOE) has an open position that is responsible for executing the following functions: Audits Invoices, Grants and Lease Contracts: Complete Summary and Advance Payment Request letter if required. Verify the accuracy of mathematical extensions. Ensuring charges on invoices agree with the terms specified in the lease contract or direct order. Verify vendor name, address and amounts to be paid. Review invoices to ensure that statutory requirements and state comptroller rules and regulations are adhered to. Sort documents for remittance, state comptroller, original for scanned copy and file copy. Reconciles and maintains correct encumbrance balances in FLAIR and adjusts due to changes in budget authority, or errors from payments. Research and respond to inquiries from vendors and agency personnel and make necessary adjustments. Draft correspondence to obtain any information or documentation needed to process payments. Set up and Maintain Lease and Grant Files: Posting payments, amendments, etc. to the Excel files. Filing copies of vouchers, supporting documentation and other pertinent documents in the files. Assist supervisor in preparing reports and analysis as needed. Assist with other employees and auditors as requested. Performs related work as directed. Property Insurance Payments, Coverage and Claims: Responsible for payment of insurance premiums (Casualty, Crime, Fire, Boiler & Machinery). Responsible for additions, deletions, and/or updates of coverage by location and certificate for Department owned property and buildings. Responsible for processing insurance claims with the Department of Insurance, Division of Risk Management and FEMA. HR Assessment Payments: Responsible for the payment of Human Resources Assessment invoices. Certified Forward Funding: Assist in the preparation of Certifications Forward. Ensures that all certification forward funding is liquidated within the required state mandated time frame. Cash Refunds and Warrant Cancellations: Audit and secure the necessary documentation for cash refunds and warrant cancellations for input into FLAIR. Perform other related work as assigned. WHO WE’RE LOOKING FOR: The ideal incumbent has a working knowledge and understanding of state rules and regulations regarding audits, invoices, grants and lease contracts —someone who excels in working under tight timeframes with competing deadlines. Organizational skills and the ability to multitask are key to completing the duties and responsibilities of this position. PREFERRED QUALIFICATIONS: Required Licensure/Registration/Certification/Experience or Education: Experience working in Florida Accounting Information Resource System (FLAIR). Experience with contracts and leases. Experience with grant accounting. Experience using Excel. THE MISSION STATEMENT OF THE HIRING OFFICE The Bureau of the Comptroller provides service in the areas of grants management, accounting, financial management information, payroll, and travel reimbursement to the Department’s program administrators, employees and project recipients. WORKING FOR THE STATE OF FLORIDA HAS BENEFITS! State Group Insurance coverage options+ ( health, life, dental, vision, and other supplemental option ) Retirement plan options, including employer contributions ( ) Nine paid holidays and a Personal Holiday each year Annual and Sick Leave Benefits Student Loan Forgiveness Program (Eligibility required) Flexible Spending Accounts Tuition Fee Waivers (Accepted by major Florida colleges/universities) Highly skilled, professional environment We care about the success of our employees. We care about our clients. We are always improving our technology, our tools, our customer’s experiences and ourselves. LEAVE INFORMATION: Annual Leave - All full-time Career Service employees filling established positions earn annual leave in varying increments dependent upon years of creditable service. Employees with up to 5 years of creditable service earn 8.667 hours per month, with 5 to 10 years earn 10.833 hours per month and those with over 10 years of service earn 13 hours per month. Sick Leave -. Career Service employees earn 8.667 hours of sick leave credits per month. BACKGROUND SCREENING REQUIREMENT It is the policy of the Florida Department of Education that applicants for employment/volunteer undergo Level 2 background screening in accordance with the requirements of Chapter 435, Florida Statutes, as a condition of employment or being permitted to serve as a volunteer. You will be required to provide your Social Security Number to conduct required verifications. No applicant for a designated position will be employed, contracted or permitted to volunteer until the level 2 screening results are received, reviewed, and approved by the Department. Level 2 background screening shall include, but not be limited to, finger printing for all purposes and checks under this requirement, statewide criminal and juvenile records checks through the Florida Department of Law Enforcement, federal criminal records check through the Federal Bureau of Investigation, and local criminal records checks through local law enforcement. SELECTIVE SERVICE SYSTEM (SSS) AND REQUIREMENT Male applicants born on or after October 1, 1962, will not be eligible for hire or promotion in the Other Personal Services (OPS) or Career Service, or appointment in the Selected Exempt Service (SES) or Senior Management Service (SMS) unless they are registered with the Selective Service System (SSS) before their 26th birthday, or have a Letter of Registration Exemption from the SSS. Verification of Selective Service registration will be conducted prior to hire. If you experience problems applying online, please call the People First Service Center at View phone number on click.appcast.io Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center View phone number on click.appcast.io). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation. The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act. VETERANS’ PREFERENCE. Pursuant to Chapter 295, Florida Statutes,candidates eligible for Veterans’ Preference will receive preference in employment for Career Service vacancies and are encouraged to apply. Certain service members may be eligible to receive waivers for postsecondary educational requirements.Candidates claiming Veterans’ Preference must attach supporting documentation with each submission that includes character of service (for example, DD Form 214 Member Copy #4) along with any other documentation as required by Rule 55A-7, Florida Administrative Code. Veterans’ Preference documentation requirements are available by clicking here. All documentation is due by the close of the vacancy announcement. For assistance, call the People First Service Center at View phone number on click.appcast.io Monday - Friday, 8:00 a.m. to 6:00 p.m., Eastern time. Pursuant to Florida Law, 110.211 F. S., the State of Florida is an EEO employer. #J-18808-Ljbffr