C-Suite Executive Assistant — Proactive Calendar & Travel

Proven to Perform. From the edges of space to the bottoms of ocean, our materials are proven to perform -- and so is our team. We thrive when the expectations are great, and the barriers are high. We're solving the world's most difficult challenges through materials science. ATI is a $4.6B Aerospace and Defense company that is a global producer of high-performance materials and solutions that touch more than 50% of the naturally occurring elements on the periodic table. ATI is an international company with 8,000 employees across the United States, Europe and Asia and comprises four business units. When you need your products to fly higher and faster, burn hotter, dig deeper, stand stronger, last longer... ATI is proven to perform. ATI is seeking a talented Executive Assistant to support multiple C-Suite leaders, including the President and Chief Executive Officer, Chief of Staff, Chief Financial Officer, and Vice President, Investor Relations onsite at our headquarters in Dallas, Texas. This role calls for someone who not only excels in organization and communication but can anticipate the needs of the executives before they arise. If you are a proactive, detail-oriented, and resourceful professional who thrives in fast-paced, high- pressure environments, we want to meet you! Key Responsibilities: Calendar Management & Scheduling: Manage the complex and ever-changing calendars of multiple executives, ensuring that meetings, appointments, and travel are flawlessly coordinated. Handle both domestic and international travel arrangements, including commercial flights and private jets (NetJets), preparing detailed itineraries, and managing logistics. Be one step ahead: anticipate scheduling conflicts, adjust priorities, and ensure executives are always well-prepared for upcoming engagements. Prepare agendas, presentations, and supporting communications for a variety of audiences, ensuring that every detail is covered. Proactive Problem Solving: Support multiple executives with competing priorities, maintaining an exceptional level of responsiveness and ensuring that their needs are met with urgency. Stay ahead of the curve by anticipating challenges and addressing them proactively to predict what will be needed before it's asked. Resolve conflicts or challenges that may arise, using your resourcefulness and creativity to find effective solutions in real-time. Confidentiality & Discretion: Handle sensitive and confidential information with the utmost care and professionalism, embodying the trust that executives place in Maintain a high level of confidentiality and adhere to company policies regarding private Key Requirements: Executive Presence: Able to interact with top-level executives and clients with professionalism and Proactive Problem Solver: Anticipate needs and act before they Exceptional Communication Skills: You possess excellent verbal and written communication skills with a keen eye for detail. Organizational Excellence: Strong organizational and time-management skills, able to juggle competing priorities without missing a beat. Adaptability: Flexible and adaptable, able to shift priorities based on changing business Calm Under Pressure: Can remain composed in high-pressure situations, tackling multiple tasks simultaneously with ease. Resourceful Team Player: You work well within a team and also excel independently, using your initiative to get the job done. Basic Qualifications: 10+ years of administrative support experience, with at least 5 years supporting C-Suite executives Proficient in Windows 10/11, Office 365, and MS Teams High School Diploma required Preferred Qualifications: Bachelor's Degree Direct experience supporting CEOs Working Style: This role requires someone who is highly flexible, resourceful, and able to handle the unexpected with a calm and steady hand. A sense of humor and a strong team orientation are key to thriving in this environment. The ability to seamlessly manage multiple priorities while remaining calm under pressure is essential. Why Join Us? This is an exciting opportunity to work closely with the ATI's top executives and play a critical role in the success of the organization. If you have sharp instincts and the drive to keep everything running smoothly behind the scenes, we'd love to meet you! We thrive when the expectations are great, and the barriers are high. We're solving the world's most difficult challenges through materials science. Our advanced, integrated process technologies and proven performers give us a tremendous competitive advantage. When customers systems need to fly higher, dig deeper, stand stronger, and last longer -- anywhere on, above or below the earth -- ATI is proven to perform. *It is ATI's policy to not provide immigration sponsorship for any of the company's positions. ATI and its subsidiary companies will provide equal employment opportunities to all applicants without regard to applicant's race, color, religion, sex, sexual orientation, gender identity, genetic information, national origin, age, veteran status, disability status, or any other status protected be federal or state law. The company will provide reasonable accommodations to allow an applicant to participate in the hiring process if so requested. #J-18808-Ljbffr ATI