Accounting Department Administrator / Accounts Payable Assistant *

RALCO Electric, Inc. is seeking a detail-oriented, highly organized Accounting Department Administrator / Accounts Payable Assistant to support the daily operations of our financial team. In this dual‑faceted role, you will assist with vital accounts payable functions, handle essential administrative office tasks, maintain precise records, manage vendor communication, and provide general clerical support. The ideal candidate is a dependable, professional individual who thrives on multitasking and keeping operations seamless in a fast‑paced office environment. Key Responsibilities Accounts Payable Support Invoice Processing: Review and process vendor invoices accurately and in a timely manner. Three‑Way Matching: Match purchase orders, invoices, and delivery receipts within our dedicated Invoice Management System. Payment Assistance: Assist with regular check runs and the preparation of electronic payments. Vendor Management: Maintain and update vendor files, handle payment inquiries, and reconcile monthly vendor statements to resolve discrepancies. Reconciliations: Assist with employee expense reports and corporate credit card reconciliations. Accounting & Administrative Duties Departmental Support: Provide high‑level administrative assistance directly to the accounting team. Data & Records Management: Perform accurate data entry, maintain accounting databases, and systematically file/archive financial records. Office Coordination: Manage incoming/outgoing mail, route phone calls, greet visitors, and oversee the inventory and ordering of general office and breakroom supplies. General Office Support Confidentiality: Maintain the highest level of strict confidentiality regarding sensitive financial and company information. Process Improvement: Collaborate across departments to optimize internal office procedures, organization, and workflow efficiency. Ad‑Hoc Tasks: Perform additional clerical and administrative duties as assigned by management. Qualifications & Requirements Education: High school diploma required; an Associate degree in Accounting, Business Administration, or a related field is highly preferred. Experience: 2+ years of proven experience in an administrative or accounting support role preferred. Core Knowledge: A solid foundational understanding of basic accounts payable and general bookkeeping principles. Technical Savvy: Proficiency in Microsoft Office Suite (advanced comfort with Excel and Outlook is required); previous experience with dedicated accounting software is a major plus. Professional Attributes: High attention to detail, exceptional organizational and time‑management skills, and excellent interpersonal communication abilities. Work Environment & Schedule Status: Full‑time position. Setting: 100% office‑based environment. Hours: Standard business hours with occasional overtime requested based on monthly or quarterly closing cycles. Compensation & Benefits Competitive hourly pay/salary commensurate with experience. Comprehensive health insurance packages. Generous paid time off (PTO) and paid holidays. Retirement plan options. Clear opportunities for internal professional growth and career advancement. #J-18808-Ljbffr RALCO Electric & Generator