Administrative Assistant IV, Research Support

Administrative Assistant IV, Research Support

Wayne State University is searching for an experienced Administrative Assistant IV, Research Support at its Detroit campus location.

Wayne State is a premier, public, urban research university located in the heart of Detroit, Michigan where students from all backgrounds are offered a rich, high-quality education. Our deep-rooted commitment to excellence, collaboration, integrity, diversity and inclusion creates exceptional educational opportunities which prepare students for success in a global society.

Position Purpose:

Manage and oversee complex financial, personnel and business affairs of a large and operationally diverse department in a School, College, Division or Center/Institute of the University having considerable fiscal and administrative autonomy. Work activities require a grasp of involved practices and precedents, along with an in-depth knowledge of theoretical principles.

Essential Functions:

Prepare and monitor detailed budgets; oversee and monitor a large number of complex general fund, designated and restricted accounts; review and prepare revenue and expenditure reports to ensure budgetary guideline compliance. Develop complex budget proposals and projections which support management objectives and comply with University guidelines. Perform cost analysis to identify areas of savings and maximizing the use of revenues allocated.

Prepare complex and varied statistical activity reports, summaries and analyses to keep administrative head appraised of financial status of unit. Direct and supervise billing system function to guarantee effective revenue generation.

Oversee personnel activities and paperwork processing for department which includes monitoring staffing levels, selection and evaluation of non-exempt and temporary support staff and preparing, maintaining and processing payroll and personnel actions and records. Possess signatory authority for unit.

Attend various committee meetings and task forces representing the department to outside professional agencies, institutions, administrators and internally to various University units. Establish operational policies and procedures and evaluate effectiveness of existing systems and services; implement changes as necessary.

Develop and execute administration policies and procedures. Perform organizational studies and recommend changes to established programs, services and unit objectives. Manage business affairs, service and support functions of department. Develop new programs to ensure increased efficiency of unit.

Oversee and coordinate building operation and maintenance requests, diverse auxiliary services and equipment/stock inventories. Provide direction to professional staff in development or methods and procedures.

Perform related work as assigned.

Minimum Qualifications:

Graduation from an accredited college or university supplemented by coursework in business administration, accounting or related field or an equivalent combination of education and/or experience. Extensive knowledge of complex accounting procedures and practices. Extensive knowledge of the principles and practices of public or business administration. Extensive knowledge of and experience with University policies, procedures and regulations. Extensive supervisory experience required. Ability to communicate effectively with others. Strong analytic and organizational skills. Strong oral and/or written communication skills. Reasonable knowledge of and experience with PC and computer based application and local area network technologies. Considerable knowledge of University administrative systems, including FMS/BAR, HRMS, PPS, GBS, etc. Ability to establish and meet deadlines, work under extreme pressure and function independently. Typically, incumbents have held professional/administrative positions, e.g. Administrative Assistant, Accountant, etc.

School/College/Division:

The Division of Research & Innovation

Primary Department:

H6901 - Laboratory Animal Resources

Employment Type:

• Regular Employee
• Job type: Full Time
• Job category: Staff/Administrative

Funding/Salary Information:

• Compensation type: Annual Salary
• Salary minimum: $61,906
• Salary hire maximum: $74,290

Working Conditions:

Normal office environment

Job Openings:

• Number of openings: 1
• Reposted position: No

Background Check Requirements:

University policy requires certain persons who are offered employment to undergo a background check, including a criminal history check, before starting work. If you are offered employment, the university will inform you if a background check is required.