Senior Payroll Accountant

Senior Payroll Accountant

HiBob helps modern, mid-size businesses transform the way they manage people, giving HR and managers all they need to connect, engage, develop, and retain top talent. Since 2015, we've achieved consecutive triple-digit year-over-year growth, all backed by our amazing team of Bobbers from across the globe, making us the choice HRIS of over 4000 midsize and multinational companies.

Our HR platform is intuitive, data-driven, and built for the way people work today: globally, remotely, and collaboratively. Fast-growing companies across the globe rely upon Bob to help them create the best work experiences for their people.

Being a Bobber is all about being you. We want you to bring all parts of yourself to work, giving you the freedom and confidence to be the best you and do your best work. If that's bubbly, shy, precise, funny, bold, kind, honest, brilliant, or anything in between, we're waiting with open arms. Come join us.

We are seeking a Senior Payroll Accountant to own the end-to-end U.S. and Canada payroll lifecycle with a heavy focus on financial accuracy and process excellence. This role is designed for a professional who understands that payroll is a critical accounting function requiring robust controls and scalability. The ideal candidate is not only a technical expert in enterprise payroll platforms and multi-state taxation but is also a cooperative and highly responsive partner to our employees, ensuring the "human side" of payroll is never lost in the data.

Job Requirements

Requirements are often considered a measure of how equipped you are to do the job, but sometimes, they aren't the only factor. If you don't have nearly enough experience, or not all the skills, we'd still like to hear from you. This could be the perfect fit for you and us.

We want to hear from you if you have:

• Bachelor's degree in Accounting, Finance, or a related field is strongly preferred.
• 7+ years of progressive experience in U.S. payroll with a focus on payroll accounting and multi-state compliance.
• Extensive hands-on experience with payroll enterprise platforms (e.g. ADP Workforce Now, TriNet) (required) and modern HRIS platforms (e.g., Bob).
• ERP & Financial Systems Expertise: Strong experience working with ERP/accounting systems is required, preferably NetSuite, including payroll-to-GL reconciliations, journal entries, and financial reporting support.
• Deep understanding of journal entries, labor allocations, and balance sheet reconciliations. NetSuite knowledge Required.
• Exceptional "soft skills" with a proven track record of being cooperative and helpful in a high-growth, fast-paced environment.

Key Competencies

• Financial Integrity: A "Controller mindset" regarding payroll accuracy and internal audit standards.
• Scalability Mindset: The ability to build processes today that will still work when the company is 2x or 3x its current size.
• Employee Advocacy: A commitment to excellence in the employee experience, ensuring payroll is a source of trust within the organization.

Job Responsibilities

What you'll be doing:

Execution & Accounting Integration

• Full-Cycle Ownership: Drive the execution of end-to-end U.S. and Canada payroll processing for a multi-state and multinational workforce
• GL Mapping & Reconciliation: Own the payroll-to-General Ledger (GL) mapping process. Perform monthly reconciliations of payroll accounts, including taxes, benefits, and 401(k) contributions.
• Month-End Close: Partner with the Finance team to manage payroll accruals, reclassifications, and journal entries to ensure a seamless month-end and year-end close.
• Tax & Agency Management: Act as the lead for all state agency registrations, notices, and audits, ensuring the company remains in good standing across all jurisdictions.
• Equity Payroll Administration: Process and oversee payroll implications related to RSUs, stock option exercises, equity vesting events, and supplemental wage taxation in partnership with Finance and Equity teams.

Controls & Scalability

• Control Framework: Establish and maintain "best-in-class" internal controls and Standard Operating Procedures (SOPs) to mitigate risk and ensure 100% data integrity.
• Process Architecture: Evaluate current workflows to identify bottlenecks; design and implement automated, scalable solutions that can support rapid organizational growth.
• Audit Readiness: Serve as the primary lead for payroll-related financial audits (Workers Comp, 401k, Year-end), providing organized documentation and clear narratives for all payroll-related accounting implications.

Employee Experience & Partnership

• Proactive Responsiveness: Act as a dedicated resource for employee inquiries, providing timely, empathetic, and clear explanations regarding pay, taxes, and deductions.
• Global Support: Provide support and accounting oversight for international payroll operations and vendors as needed.

Note: We will only consider candidates located in the New York Metro Area who are willing to work in our NYC office at least three days a week. We love collaborating and connecting with our team members in-person, and we hope you will too!

Base salaries for this role range from $125,000 - $150,000. As an HR company, HiBob seeks to create a best-in-class employee experience for all Bobbers. We take immense pride in the diversity of our team and in creating an environment that is fair and equitable for all. Ensuring pay equity across race, gender, and all other forms of diversity is pivotal to this mission. When determining salary ranges for our roles, we look at external market data and the salaries of Bobbers holding the same or similar roles. Our pay bands are wide because great candidates come to us with a broad range of experience and skill sets. When making individual pay rate decisions, we take into account the candidates' depth of experience, their qualifications relative to incumbent employees, and their location-among other factors.

Job Benefits

At HiBob, our people are at the heart of everything we do. We're building a global village of ambitious, thoughtful, and talented Bobbers who want to do the best work of their careers. With a vibrant NYC office and remote teammates across the country, we've created an environment where people can be themselves, grow quickly, and make a real impact. Joining HiBob means working alongside exceptional people while being supported with competitive compensation, comprehensive benefits, and pre-IPO equity, including the perks below.

Ownership & Financial

• Equity in a global, high-growth HR tech SaaS leader
• 401(k) with a 3% company match effective the month following your start date
• $2,500 employee referral bonus

Health & Wellbeing

• Medical, dental, and vision coverage from day one
• $1,920 annual wellness stipend to support your physical and mental wellbeing(Lifestyle Spending Account)
• Annual Headspace membership and expanded wellness benefits

Workplace Flexibility

• Hybrid working model for Bobbers in the NY metro area
• Temporary work from anywhere for up to 2 months per year (after 6 months)

Work-Life Balance

• Generous paid time off and company holidays to rest, recharge, and enjoy
• Bob Balance Days – 4 additional days within a calendar year. Enjoy a company-wide long weekend at the beginning of each quarter
• Your birthday off — plus a special gift from us

Work From Home

• Home office allowance to set up your ideal workspace

Community & Culture

• Two paid Social Impact days each year to give back to causes you care about
• Frequent team and company social events, both in-person and virtual
• Dog friendly office