PartTime Mail Administrative Operations Coordinator

Location: Spring, TX (Flexible schedule; primarily remote, with regular mail pickup required in the Spring, TX area)

Job Type : Part-Time, 10-20 hours per week

About Us:

At WGP Property Management , a Three Pillar Company, we’re passionate about creating communities people are proud to call home. From great manufactured housing neighborhoods to welcoming RV parks and apartment communities, we make sure every resident feels valued and cared for.

Headquartered in Spring, Texas, we proudly manage 80 communities across 18 states, representing more than 7,400 homes — and growing!

At Three Pillar Property Management, we live by our VALUES: Take action. Be thoughtful and thorough. Obligation to speak up. Strive to be better. One team. These values shape how we work, lead, and collaborate, driving our decisions, teamwork, and commitment to excellence. Our MISSION is clear and meaningful: To provide safe, reliable housing for our residents and safe, reliable returns for our investors . Guided by this mission and our core values, we work together to create communities where people feel at home and proud to belong.

Position Overview:

We are seeking a highly organized, dependable, and detail-oriented Mail & Administrative Operations Coordinator to support our company's daily administrative and operational functions. This role serves as a critical link between incoming correspondence, internal departments, and key stakeholders by ensuring documents, mail, and information are processed, organized, and routed accurately and efficiently.

The successful candidate will retrieve company mail, digitize and distribute correspondence, assist with shipping and banking activities, and support document management processes. Because our organization consists of multiple departments, projects, and team members across the country, this position requires someone who can quickly learn organizational structures, exercise sound judgment, and independently determine how information should be handled and distributed.

This is an excellent opportunity for a highly organized individual who enjoys administrative work, thrives in a dynamic environment, and takes pride in ensuring operational excellence.

Key Responsibilities:

• Retrieve company mail from the designated UPS Store mailbox on a regular schedule.
• Open, sort, review, and process incoming mail and packages.
• Scan, upload, and digitally organize incoming correspondence and documents.
• Determine the appropriate department, manager, or team member for document distribution.
• Email scanned documents with accurate summaries and routing information.
• Prepare and ship company documents, packages, and materials to employees, vendors, and business partners throughout the United States.
• Make bank deposits for company checks and approved financial instruments following established procedures.
• Maintain accurate digital records of correspondence, deposits, shipments, and related transactions.
• Monitor incoming mail for urgent or time-sensitive matters and escalate as appropriate.
• Assist with administrative projects, document management, and operational support activities.
• Recommend process improvements related to mail handling, document routing, and administrative workflows.
• Maintain strict confidentiality when handling company, employee, client, and financial information.
• Represent the company professionally when interacting with banks, shipping providers, vendors, and other business partners.

What Makes Someone Successful in This Role:

The ideal candidate:

Learns new systems, procedures, and organizational structures quickly.

• Understands how departments and teams interact within a business environment.
• Can independently determine where information should be routed with minimal supervision.
• Demonstrates excellent judgment and attention to detail.
• Enjoys organizing information and solving administrative challenges.
• Takes ownership of responsibilities and consistently follows through.
• Communicates professionally and effectively.
• Maintains a high level of integrity, reliability, and confidentiality.
• Works independently while successfully managing multiple priorities.

Qualifications:

• Must reside in or near Spring, Texas.
• Prior administrative, office support, records management, operations support, executive support, or related experience preferred.
• Strong computer proficiency, including email, document scanning, file management, and Microsoft Office applications.
• Excellent communication, organization, and presentation skills.
• Strong attention to detail and commitment to maintaining accurate records.
• Ability to handle confidential and sensitive information with professionalism and discretion.
• Self-motivated with a proactive approach to problem-solving and process improvement.
• Comfortable learning complex business structures, procedures, and workflows.
• Strong interpersonal skills and the ability to build positive working relationships.

Requirements

• Reliable transportation and ability to travel regularly to the UPS Store mailbox, local bank branches, post office, and shipping locations as needed.
• Valid driver's license with a clean driving record and the ability to safely operate a motor vehicle.
• Ability to use company-provided computers, software systems, Google Workspace, and related technology tools.
• Ability to exercise sound judgment when handling and routing correspondence and financial documents.
• Willingness to complete random drug testing as required, in compliance with applicable federal, state, and local laws.
• Employment is contingent upon the successful completion of any lawfully permitted background check conducted after a conditional offer of employment.
• Must meet company standards for reliability, trustworthiness, professionalism, and accountability.

Three Pillar Property Management is proud to be an Equal Opportunity Employer . We do not discriminate based on age, color, sex, disability, national origin, race, religion, veteran status, or any other protected characteristic, and we fully comply with all Local, State, and Federal employment laws, including “ban the box” and fair hiring requirements.

Benefits:

At Three Pillar Property Management, we believe in taking care of our team just as we care for our communities. When you join us, you’ll enjoy:

• Flexible part-time schedule.
• Meaningful work that directly supports company operations and business success.
• Opportunity to learn the inner workings of a growing and dynamic organization.
• Independent work environment with clear responsibilities and autonomy.
• Variety of responsibilities that keep the role engaging and rewarding.
• This position is ideal for individuals seeking a flexible part-time opportunity in a professional environment and who enjoy administrative work, organization, and operational support.
• A positive, team-oriented work environment that reflects our Company Values
• Opportunities for career growth and advancement within the organization
• Paid holidays, paid time off (PTO), and paid sick leave to support work-life balance