House Manager & Family Assistant (With Childcare & Meal Prep Support)

House Manager & Family Assistant (With Childcare & Meal Prep Support)

Location: Irvington, NY 10533

Employment Type: Part-time, 20–25 hours per week

Schedule:

Monday 1:00-6:15pm

Tuesday 1:00-5:30/6:00

Wednesday 1:00-6:15/6:30

Thursday & Friday, 1:00-4:00pm

Some flexibility may be required for occasional date nights with advance notice.

Compensation: $35-40/hour

Start Date: ASAP

Requirements:

• Clean driving record and reliable transportation
• CPR and First Aid certified, or willing to obtain prior to start
• Maintain a smoke-free environment
• Must be authorized to work in the United States
• Must be comfortable with cats
• Candidates are required to be up to date on recommended vaccinations in line with American Academy of Pediatrics and Centers for Disease Control and Prevention guidelines (including MMR and other vaccinations consistent with those required for school-aged children), subject to applicable legal accommodations

About Our Family:

We are a warm, active family with three young children and two cats who recently moved to the area. While we already have a lot of systems in place, we are still looking for ways to be more intentional with our space. Both parents work full-time in demanding professional careers, splitting time between hybrid home and office schedules, so it can get very busy very fast. We need a reliable, energetic partner to help keep everything moving smoothly and alongside our growing kids. We're hoping that is where you come in!

We need the most support with childcare and meal prep. However, the right person will have a "no task is too big or too small" mentality, and be happy to jump in to assist in other areas like laundry, errands, and organizational projects. We plan to structure this role to have house management responsibilities in the early afternoon, with a transition to school/daycare pickups and direct childcare as the day goes on.

We value our time together as a family and care deeply about raising kids who are curious, kind, creative, and grounded. The right person will share these values and be excited about the opportunity to grow with us and our kids.

Who You Are / What We're Looking For:

You are an energetic, warm, and creative person. You are organized, resourceful, and happy to pitch in wherever the week takes you. You are intuitive and understand some tasks may need parent input or collaboration, while others can be tackled independently. As childcare and meal prep are a significant part of this role, it is important that these areas genuinely fill your cup.

You light up around kids, but you know how to hold boundaries with them kindly and consistently - you understand that limits around food, screen time, and routines are there for a reason. You are patient and resourceful by nature, and feel confident guiding children to become more responsible around the home. You are a proactive communicator, and prioritize sharing updates about your time spent with kids to parents. You are knowledgeable or curious about child development and sibling interactions.

You sincerely love to cook and enjoy trying new things in the kitchen. You take pride in nourishing a family with healthy, thoughtful meals, and are excited to include kids in this process when appropriate. Ideally, you will have experience with batch cooking. If not, you are curious to learn and try, and can come into this role with fresh ideas.

Most importantly, we place value on flexibility, initiative, and thinking outside the box. We are interested in a long-term, collaborative fit for our family with someone who wants to develop and learn over time. If this sounds like you, we'd love to hear from you!

Key Responsibilities:

Family Support & Child Assistance:

• School and daycare pickups
• Supervise children after pickup: provide snacks, assist with homework, and manage the afternoon family flow
• Prep clothing, and snacks for the following day
• Guide and encourage children to participate in tidying up
• Provide occasional coverage for date nights or travel periods with advance notice

Meal Planning & Prep:

• Conduct a weekly batch cooking session preparing approximately 3 dinner-style dishes and 1–2 baked goods or snacks, portioned and stored for the week
• Collaborate on weekly meal planning: family prioritizes healthy, organic ingredients with a focus on chicken, pork, and fish — note that shellfish is a dietary restriction for one parent. Children have no known allergies.
• Manage the weekly grocery order and maintain a running pantry and household supply list
• Help ensure school lunch supplies are well-stocked
• Keep the kitchen clean and organized after cooking sessions

Laundry & Linen Care:

• Wash, fold, and put away laundry for the entire family
• Maintain tidy and well-stocked laundry areas
• Rotate linens as needed

Household Organization & Maintenance:

• Maintain existing household organization systems; improve systems as opportunities arise
• Tidy between housekeeper visits: surfaces, dishes, high-traffic areas, and toy/activity cleanup as needed
• Care for indoor plants
• Handle package deliveries with discretion (e.g., opening grocery orders, flagging items appropriately)
• Support seasonal prep including holiday decor and guest room readiness
• Assist with packing and unpacking for travel as needed

Inventory & Errands:

• Restock pantry, refrigerator, and household supplies
• Manage household orders and subscriptions as needed and requested by family
• Handle returns, donations, and other errands as needed

Pet Care:

• Refill water bowls for cats as needed
• Maintain litter box

Vehicle Upkeep:

• Keep the family vehicle stocked with children's supplies
• Occasional fueling and light organization of the vehicle when time allows or if requested by family

Administrative & Personal Assistant Support:

• Stay aware of the family calendar and plan household tasks accordingly
• Track school communications, forms, and upcoming field trip or event needs
• Coordinate vendor access (letting in cleaners, contractors, or other service providers as needed)

How to Apply:

Please submit a short intro letter telling us about yourself and why this role is a great fit, an updated resume, and 3 professional references with contact information. Please note that this role requires a background check.

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