Administrative Assistant

Job Title

Essential Functions

Opening new matters in the file card system

Download and distribute client correspondence to team/docketing daily

Process incoming emails (daily) for the Epson Inbox and:

Distribute client correspondence to team and iManage

Update Epson shared chart

Send weekly email to Shane to assign incoming office actions for the week

Chart/track due dates, instruction dates, and completion dates

Upload/report application materials for newly filed US patent applications

File IDS' per client request

Upload/report IDS' once filed

Prepare reporting letters and response templates for patent office action responses

Prepare/request BIMS/invoices for application and IDS filings

Administrative tasks and other projects as needed

Will work in conjunction with the Supervisor on special projects

Knowledge, Skills & Abilities Required

Intermediate computer knowledge (Microsoft Word and Excel)

Strong attention to detail

Ability to work independently

Ability to follow directions from other team members

Ability to professionally and effectively communicate both orally and in writing

Physical Factors

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is regularly required to sit; use hands to finger, handle, or feel; and talk or hear. The employee frequently is required to reach with hands and arms. The employee is occasionally required to stand; walk; climb or balance; and stoop, kneel, crouch, or crawl. The employee must occasionally lift and/or move up to ten pounds. Specific vision abilities required by this job include close vision, distance vision, peripheral vision, depth perception, and ability to adjust focus.

Education and Experience Requirements

Intermediate working knowledge of Microsoft Office applications.

Excellent oral and written communication skills.

Excellent time management skills.

Disclaimer

This job description is not designed to cover or contain every detail of activities, duties or responsibilities that are required of the employee.