Administrative & Accounting Assistant

Job Description

Job Description

Benefits:

• Health insurance
• Paid time off
• Training & development
• 401(k)
• Competitive salary
• Dental insurance

Administrative & Accounting Assistant
Full Time Hourly • Wixom, MI
Accounting Department, Reporting to the Accounting and Administration Mgr. 
Sterling Technologies is a growth-oriented company. For nearly 5 decades we have been serving a diversified array of industries including Aerospace, Military, Medical, Automotive, and On & Off Highway equipment providers. Sterling manufactures integrated electrical and mechanical assemblies that are flexible to the customer’s needs. These include wire harnesses, power distribution and controls, PCB assemblies and more. Sterling has built a strong reputation as a Tier 1 and Tier 2 supplier to the heavy equipment and automotive industries. Sterling provides a combination of integration, innovation, value, and service. With a commitment to quality, innovation, reliability, and customer satisfaction, Sterling Technologies offers a wide range of services and is certified to ISO 9001 and IATF 16949 standards. We are a collaborative, friendly team-oriented work environment focused on growth.

Position summary

The Administrative & Accounting Assistant keeps Sterling’s office paperwork and day-to-day bookkeeping accurate and on time. The role processes accounts receivable and accounts payable, supports month-end close, and handles general administrative work for the Wixom office. It is a hands-on position that works directly with leadership, Purchasing, Production and Sales.

Key responsibilities

Accounts receivable

• Prepare and send customer invoices from shipping documents and sales orders, including entry into customer billing portals where required.

• Post customer payments (check, ACH, wire) and apply them to the correct invoices.

• Review the AR aging report weekly and follow up on past-due balances by email and phone.

• Research and resolve short payments, debits, chargebacks and pricing discrepancies with customers and Sales.

• Maintain customer account records, credit terms and tax exemption certificates.

Accounts payable

• Enter supplier invoices and perform three-way match against purchase order and receiving record.

• Route exceptions and non-PO invoices for approval, and resolve price and quantity discrepancies with Purchasing and suppliers.

• Prepare weekly payment runs (check, ACH, credit card) for approval and release.

• Reconcile supplier statements and respond to supplier payment inquiries.

• Maintain supplier records and W-9s, and support year-end 1099 preparation.

General accounting support

• Reconcile bank and credit card accounts monthly.

• Prepare routine journal entries, accruals and schedules to support month-end close.

• Process employee expense reports and company card receipts.

• Assist with sales and use tax filings, annual audit or review requests, and document pulls for the outside CPA.

• Support payroll by collecting timekeeping records and entering changes, as assigned.

Administrative and clerical

• File, scan and maintain accounting and business records in line with company retention and quality system document-control requirements.

• Prepare and process routine paperwork: customer and supplier forms, credit applications, certificates of insurance and compliance questionnaires.

• Handle incoming and outgoing mail, bank deposits and courier shipments.

• Answer and route office phone calls and greet visitors.

• Order office supplies and coordinate with office service vendors.

• Provide general administrative support to leadership, including data entry, reports and correspondence.

Required qualifications

• High school diploma or equivalent.

• 2 or more years of hands-on accounts receivable and accounts payable experience.

• Working knowledge of basic accounting: debits and credits, invoicing, reconciliations and aging reports.

• Experience with accounting or ERP/MRP software.

• Proficient in Microsoft Excel (sorting, filtering, basic formulas), Outlook and Word.

• High accuracy with numbers and data entry, and consistent follow-through on open items.

• Clear written and verbal communication with customers, suppliers and internal staff.

• Discretion with confidential financial and employee information.

Preferred qualifications

• Associate’s degree or coursework in accounting, finance or business.

• Experience in a manufacturing environment, including purchase orders, receiving, bills of materials and job or inventory costing.

• Experience with OEM customer portals and EDI invoicing.

• Exposure to payroll processing and sales and use tax filings.

• Experience in an ISO 9001 or IATF 16949 quality system, including record-keeping requirements.

Work environment

• On-site in Wixom, Michigan, in an office setting within a manufacturing facility.

• Extended periods at a desk and computer, with occasional time on the shop floor and in shipping and receiving; able to lift file boxes up to 25 pounds.

• Personal protective equipment is required in production areas.

Compensation and benefits

• Starting pay: $22 - 26 per hour, based on experience and performance.

• Benefits:

– Medical, dental and vision insurance

– 401(k) retirement plan

– Paid time off and paid holidays

– Life and disability insurance

– Professional development and training support

Equal opportunity

Sterling Technologies Inc. is an equal opportunity employer. We consider all qualified applicants without regard to race, color, religion, sex, national origin, age, disability, veteran status or any other status protected by law.