Logistics Billing & General Administration Staff

Job Description

Job Description

A leading global company in IT solutions, data, and logistics is looking for talented, detail-oriented and organized Billing & General Administration (GA) Staff member to support billing, invoice/payment processing, cost analysis, and daily site administration. The ideal candidate will be comfortable working in a fast-paced, multi-task environment and have strong communication, organizational, and Excel skills.

·         Job Title: Billing & GA staff

·         Contract: 1 year + extension or direct hire opportunity

·         Location: Grand Prairie, TX

·         Hours: 8:30 AM – 5:30 PM

·         Benefits: Medical / Vision / Dental / PTO (After 90 days)

Responsibilities:

• Follow SOP and Work Instructions, update as needed and ensure financial closing requirements as well as forecasting and closing all books timely
• Ensure all vendor invoices & monthly customer invoices are submitted & paid timely
• Check with vendors for new invoices, keeping track of what day of each month each vendor sends in the invoices
• Review invoice for any unusual or outstanding charges, and submit it to Site Manager for approval
• Submit approved invoices to respective Finance departments for payment
• Ensure all vendor payments are made timely without stoppages in service
• Generate daily labor analysis report & billing report
• Make cost saving proposals
• Update site roster monthly, applying changes to labor analysis
• Execute daily safety & compliance walk, propose needed repair/work to Site Manager for approval
• Obtain quotations for site improvement work
• Work with Site Supervisor to complete repairs & maintenance on MEH’s including communication with vendors
• Maintain warehouse/office supply inventory & fulfill based on usage to avoid run out
• Monitor trends and report changes to Management for action
• Perform ad-hoc reporting, as required.
• Perform other job-related duties as required
• Flexible to work overtime as required

Requirements:

• Strong organization & communication skills
• High school GED or higher
• Ability to effectively work under the pressure of deadlines in a multi-task, production environment
• Detail oriented, with the ability to thoroughly research, analyze and develop solutions to complex processing and workflow issues
• Ability to quickly grasp situational issues and derive solutions to problems
• Proficient with Microsoft Excel with v-lookups and pivot tables
• Excellent presentation, communication, and organizational skills including effective written and verbal communication skills to communicate with various levels of the organization

P4N Solutions is a full-service recruiting and staffing agency partnering with globally leading companies to connect them with top talent. We specialize in sourcing, placing, and supporting highly qualified candidates across a range of industries, helping both clients and candidates achieve long-term success.
Beyond recruitment, we provide end-to-end workforce support, including onboarding coordination, contractor management, payroll processing, workers’ compensation administration, and ongoing employee engagement through regular check-ins and follow-ups. We also manage client contractor portals to ensure accurate updates on pay rates, billing, and employment status.
At People4Net, Inc, we are committed to delivering efficient, reliable, and people-focused staffing solutions that drive business growth and create meaningful career opportunities.

Company Description

P4N Solutions is a full-service recruiting and staffing agency partnering with globally leading companies to connect them with top talent. We specialize in sourcing, placing, and supporting highly qualified candidates across a range of industries, helping both clients and candidates achieve long-term success.\r\nBeyond recruitment, we provide end-to-end workforce support, including onboarding coordination, contractor management, payroll processing, workers’ compensation administration, and ongoing employee engagement through regular check-ins and follow-ups. We also manage client contractor portals to ensure accurate updates on pay rates, billing, and employment status.\r\nAt People4Net, Inc, we are committed to delivering efficient, reliable, and people-focused staffing solutions that drive business growth and create meaningful career opportunities.