Accounts Payable Specialist

Job Description

Job Description

We are looking for an Accounts Payable Specialist to join a team in Providence, Rhode Island in a Contract to Permanent capacity. This position is ideal for a detail-oriented accounting specialist who can manage high-volume invoice processing, maintain accurate payment records, and support efficient disbursement activities. The role requires strong accuracy, sound judgment with coding and approvals, and the ability to keep accounts payable operations organized and on schedule.

Responsibilities:
• Review and process vendor invoices with careful attention to accuracy, appropriate approvals, and correct general ledger coding.
• Assign account codes to invoices and payment transactions to ensure expenses are recorded properly and consistently.
• Prepare and execute payment activities through ACH and check runs in accordance with established schedules and controls.
• Reconcile payable records, investigate discrepancies, and resolve issues with vendors or internal stakeholders in a timely manner.
• Maintain organized accounts payable documentation and support audit readiness through complete and accurate recordkeeping.
• Monitor invoice aging and payment deadlines to help ensure obligations are met according to terms.
• Communicate with vendors and cross-functional teams to address payment questions, missing details, and exception items.
• Assist with process updates or workflow changes within accounts payable when needed to support operational efficiency.• At least 5 years of experience in accounts payable or a closely related accounting support function.
• Demonstrated experience with invoice coding, account coding, and high-volume invoice processing.
• Hands-on knowledge of ACH payments and check run administration.
• Strong attention to detail with the ability to identify errors and maintain accurate financial records.
• Ability to manage multiple priorities, meet deadlines, and work effectively in a fast-paced environment.
• Proficiency with standard accounting systems and spreadsheet tools used for payables tracking and reconciliation.
• Strong written and verbal communication skills for effective interaction with vendors and internal teams.