Office Administrator
SourcePro Search
SourcePro Search is conducting a search for an Office Administrator for a large national law firm to be based in New York. The ideal candidate will be responsible for the overall operations of the office. This includes, but is not limited to, responsibility for financial planning and controls, billing and collections, personnel administration, office morale, systems and physical facilities. The Office Administrator works with the appropriate partners and national departments to plan for the changing needs of the organization and contributes to cost‑effective management throughout the organization. Working within the Firm’s management structure (e.g., national, office, practice), the Office Administrator is responsible for coordinating across offices and/or across practices. What You’ll Do: Human Resources: Responsible for recruiting, onboarding, training and development, performance evaluation, salary administration, employee relations, motivation, disciplining, discharging, benefits administration, workers’ compensation, personnel data systems, job design, resource allocation and other human resource management functions for the legal and support staff for the office. Responsible for addressing any issues of office morale in order to promote a positive and efficient work environment. Financial Management: Preparation of annual budget, variance analysis, profitability analysis and other appropriate analysis. Responsible for monitoring expenses and revenues. Approve all invoices before submission to the National Finance Department for payment. Oversee and take an active role in addressing billing and collections. Systems Management: Work with local and national Information Technology staff to ensure that the information technology needs of lawyers (including needs of visiting attorneys from other offices) and staff are being met. Coordinate IT training for new staff as well as skills maintenance for existing staff. Monitor usage of equipment for inappropriate use. Ensure that the Firm’s national technology standards, policies and procedures are being implemented at the local office level. Facilities Management: Responsible for all aspects of managing the physical space, including space planning (including needs of visiting attorneys from other offices), office relocation, lease negotiation, mail, reprographics, reception and food services. Act as liaison with landlord and contractors. Analyze bids and negotiate with vendors. Ensure effectiveness of office security programs and office disaster preparedness efforts. Strategic Leadership: Provide overall strategic and tactical leadership to ensure all office functions and personnel are aligned in providing seamless client service and responsive support. Provide leadership in addressing current and anticipated needs by developing and deploying effective solutions. Provide business management insight and operational advice and expertise. Develop strong, helpful and healthy relationships with all attorneys and staff in the office, other Office Administrators and national staff operating throughout the firm. What You’ll Bring: Graduation from a recognized college or university with major coursework in business administration, management, finance, human resources, technology or marketing preferred. Will consider individuals with comparable work experience. Supervisory experience a must. Experience in a law firm, corporate legal department or comparable service industry. Knowledge of legal or other professional service organizations and experience managing business operations such as human resources, facilities, finance and marketing. Ability to identify and analyze complex issues and problems in human resources, financial management, facilities, technology and general operations. Ability to recommend and implement solutions. Ability and desire to proactively own problems and see them to resolution from start to finish. Ability to manage office functions professionally, economically and efficiently. Familiarity with computer networks, personal computer applications and computerized support tools. Have a strong understanding of technology implementation and support needs. Strong leadership skills. Strong organizational and time management skills, including the ability to organize self and others. Excellent written and oral communication skills. Ability to work and communicate effectively with a wide range of people in a team setting. Proven skills in conflict resolution and decision making under time constraints. #J-18808-Ljbffr
- ...Job Description Job Description CAG Construction Corporation is seeking a dedicated and organized Office Administrator to join our team. This role is crucial for ensuring the smooth operation of our office environment and supporting our daily business activities....SuggestedWork at officeFlexible hours
CAG CONSTRUCTION CORP
New York, NY24 days ago - ...Job Description Job Description We are seeking an Office Administrator to join our team! You will perform clerical and administrative functions in order to drive company success. Responsibilities: Draft correspondences and other formal documents Plan and...SuggestedFreelanceWork at office
Integrated Financial Services
Jersey City, NJ16 days ago - ...please visit CIFC’s website at Position Summary: The CIFC Administration group reports to the Chief of Staff and is responsible for... ..., etc.) Maintain and tidy copy rooms and pantries Orders office supplies and pantry items Stock copy rooms and pantries...SuggestedWork at office
CIFC Asset Management
New York, NY2 days ago - ...The ideal candidate will be responsible for providing administrative support to ensure efficient operation of the office. From scheduling client meetings, to communicating between departments, you will be responsible for completing multi-level tasks in a professional...SuggestedWork at office
Cantrio
New York, NY4 days ago - ...Office Administrator Job Duties: Supports company operations by maintaining office systems and supervising staff.Maintains office services by organizing office operations and procedures, preparing payroll, controlling correspondence, designing filing systems, reviewing...SuggestedWork at office
TradeJobsWorkForce
New York, NY1 day ago $27 - $30 per hour
...values: respect, development for all employees regardless of position, and a commitment to give back to our communities. The Office Administrator will be responsible for assisting the Office and Administration Manager in ensuring that all guests of the Great Neck office...Hourly payWork experience placementWork at officeIovino Enterprises LLC
New York, NY3 days ago$32 per hour
...Overview Are you seeking an integral role in office operations? As our Office Administrator, you will be the cornerstone of our team and the first point of contact for visitors at reception, as well as the primary handler of incoming phone calls. In this role, you will...For subcontractorWork at officeSPC Construction
New York, NY4 days ago- ...Description We’re looking for a dependable, detail-oriented Office Administrator to help keep our office running smoothly. This role is ideal for someone who enjoys being a go-to resource, supporting day-to-day operations, and keeping things organized behind the scenes...Work at office
Capstantax
New York, NY2 days ago $24 - $28 per hour
...Join to apply for the Office Administrator role at Soni 1 day ago Be among the first 25 applicants Join to apply for the Office Administrator role at Soni This range is provided by Soni. Your actual pay will be based on your skills and experience — talk with your recruiter...Temporary workPart timeWork at officeImmediate startSONI
New York, NY2 days ago- ...business hours A confidential New York–based professional services firm is seeking a dependable and highly organized Part‑Time Office Administrator to support daily office operations. This role is ideal for someone who enjoys maintaining an orderly, well‑run office and is...Part timeWork at officeLocal areaFlexible hours
Confidential
New York, NY2 days ago $17 - $20 per hour
...We are seeking a dependable, organized, and proactive Office Administrator to support the day-to-day operations of our Brooklyn office. This individual will play a key role in maintaining an efficient, professional, and well-organized work environment while providing...Temporary workWork at officeLocal areaFlexible hoursLaBella Associates
New York, NY4 days ago- ...OFFICE & FRONT DESK ADMINISTRATOR JOB DESCRIPTION JOB TITLE: Office & Front Desk Administrator DEPARTMENT: Administrative & Executive Support REPORTS TO: Director, Human Resources JOB SUMMARY As the Office & Front Desk Administrator at Interparfums Luxury Brands, you will...For contractorsWork at office
INTERPARFUMS LUXURY BRANDS, INC.
New York, NY19 hours ago $28k
...to become Level Two Technicians to become Sales Technicians and beyond as an accredited industry participant. As a Conserva Office Administrator and Customer Support Expert you are a self-starter with outstanding organizational skills who has experience with office management...Work at officeRemote workComForCare Home Care - Kansas City
New York, NY1 day ago$24 - $26 per hour
...Office Administrator**In this position you will**:* Efficiently answer and respond to telephone calls and customers’ needs* Receive and process customer orders and invoices on a daily basis* Provide product quotes to customers* Develop a strong understanding of product...Work at officeImmediate startRelocationMonday to FridayTraka (Assa Abloy)
Brooklyn, NY2 days ago$18 - $22 per hour
...Service Center Queens Village JOB SUMMARY Caliber Collision has an immediate job opening for an Office Administrator to perform all-purpose duties, which may include, but not limited to assisting with providing the front office teammates with the necessary tools, training...Hourly payWeekly payWork at officeImmediate startCar Body Lab, Inc.
New York, NY1 day ago- ...Office Administrator Location: New York, NY Employment Type: Full-Time Schedule: Monday through Friday – Standard Business Hours Salary: Based on Experience A construction and development company is seeking a highly organized and proactive Office Administrator to support...Full timeWork at officeMonday to Friday
Sbhonline
New York, NY1 day ago - ...Office Administrator Primary Functions: We are currently seeking a reliable and innovative office administrator to become a member of our team. The candidate must be an effective communicator with excellent people skills who will perform administrative duties such...Work experience placementWork at officeFlexible hours
Professional Moving & Storage INC
New York, NY5 days ago - ...Office Administrator Position: Office Administrator Location: 2208 Reading Road, Cincinnati, OH 45202 Program/Department: FAIR & HOPE/Central Connection Employment Type: Full Time; 40 Hours Per Week; Monday - Friday About Us At Central Clinic Behavioral Health, our mission...Full timeTemporary workWork experience placementWork at officeMonday to FridayFlexible hours
Central Clinic Behavioral Health
New York, NY1 day ago $18 - $25 per hour
Job description. Color Gemstone manager. We are a color gemstone supplier. Looking for stone room manager, . 1- take orders from customers, by phone and email, enter into computer, create invoices, issue purchase orders to vendors. 2- Receive merchandise, do quality control...Hourly payFull timePart timeWork at officeFlexible hoursJacoby Enterprises
New York, NY2 days ago$50k - $60k
.... Base pay range $50,000.00/yr - $60,000.00/yr Receptionist / Administrative Support Location: Far Rockaway, NY Employment Type: Full-Time... ...teams with administrative tasks, and ensuring smooth day‑to‑day office operations. Key Responsibilities Answer, route, and manage a...Full timeWork at officeFBSPL
New York, NY2 days ago$55k - $65k
...Office Administrator As an Office Administrator, you will contribute to the employee and client experience in our Soho office. You have strong multi-tasking skills, a focus on hospitality, and demonstrate operational excellence. What You'll Do Act as the first...Work at officeKonrad
New York, NY19 hours ago$131.4k - $197k
...New York 3 Times Square, 28th Floor New York, NY 10036, USA Kilpatrick Townsend a large international law firm, is seeking an Office Administrator for our New York office. This position will be part of our team of attorneys and professional staff providing a high level...Full timeTemporary workWork at officeLocal areaRemote workKilpatrick Townsend & Stockton
New York, NY3 days ago- ...to join our growing team and help maintain smooth, compliant vehicle title processing. This position will also assist with other office duties as needed. Job Summary: As a Title Clerk, you’ll be responsible for managing all aspects of vehicle title documentation...Work at office
Axis Group Biz LLC
Jersey City, NJ22 days ago $90k - $110k
...eager to support our staff and help to efficiently and effectively run our business. What your day-to-day will look like As the Office Administrator, you’ll be a champion of our team’s office and culture— organizing and supervising all office activities to ensure the space...For contractorsWork experience placementWork at officeAquent Talent
New York, NY3 days ago- ...Office Administrator A Williamsburg-based property management company is looking for a reliable, capable Office Administrator to take ownership of a 220-unit residential portfolio. This is a hands-on role where you'll be the point person for tenants, vendors, and day...For contractorsWork at officeFlexible hours
$185k - $265k
...Office Administrator This is an exciting opportunity to work for one of the top law firms in the U.S.! Davis Wright Tremaine LLP is looking for an Office Administrator to join our team in our New York office. We offer a hybrid work engagement with one day of remote...Full timeTemporary workWork at officeLocal areaRemote workFlexible hours- ...Office Administrator Gagosian is seeking a proactive and personable Office Administrator to join our Chelsea, NY team. This role serves as the first point of contact for staff, vendors, and visitors, and is essential in ensuring the smooth day-to-day operations of...Work experience placementWork at officeImmediate startFlexible hours
$51k - $72k
...Multinational Producing Office Administrator Join us as a Multinational Producing Office Administrator to grow your career at the forefront of multinational insurance. AIG's Multinational business is an exciting area that provides multinational insurance solutions...Work at office$50k - $55k
...Office Administrator A real estate office is seeking an Office Administrator to support daily operations and assist with property management coordination. QuickBooks & Excel experience preferred. Responsibilities Include: Answer calls and manage email communication...Work at office$83.22k - $97.9k
...Office Administrator, New York City Casey Family Programs, an Equal Opportunity Employer, is the nation's largest operating foundation focused on safely reducing the need for foster care and building Communities of Hope for children and families across America. Founded...Full timeContract workWork experience placementWork at officeLocal areaMonday to Friday
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