Legal Billing, Social Media, and Operations Coordinator

Location

Mission Valley, CA

Schedule: Part-time to full-time, 20–40 hours per week

Work arrangemen t: Primarily in-office; eligible for 1–2 remote days per week after 90 days

Pay

$28–$36 per hour, depending on experience.

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We are an established San Diego law practice seeking a dependable, detail-oriented Legal Billing & Operations Coordinator to support our attorneys and clients. This role is a good fit for someone who enjoys keeping important processes organized and accurate, communicates professionally, and wants room to grow with the firm.

You will work closely with the firm's office manager, Owner, clients, and outside bookkeeper. This position focuses on HR coordination, billing, payments, collections, payroll support, and client-related financial administration.

Responsibilities

• Act as main receptionist for office.
• Facilitate intakes with potential clients.
• Support payroll preparation and processing
• Balance checkbooks and communicate with bookkeeper.
• Assist with routine bookkeeping and account-related recordkeeping
• Enter and reconcile client payments in the firm's systems
• Filing
• Assist with coordinating office maintenance.
• Prepare and send client bills, track billing matters, and follow up on outstanding balances
• Assist with client intake, including gathering information and coordinating next steps for potential client.
• Prepare and collect retainers, document receipts, and follow the firm's procedures for handling client funds
• Communicate courteously and professionally with clients about billing, payments, and account status
• Maintain accurate, confidential records and help improve administrative workflows
• Coordinate day-to-day HR administration, including employee records, onboarding, and related documentation

Qualifications

• Experience in a law firm in an administrative role.
• Experience with legal billing programs such as CLIO or Practice Panther.
• Experience with Adobe Acrobat Pro.
• Experience creating TikTok Videos and helping with social media strategies.
• Strong organization and attention to detail, especially when handling financial records
• Clear, professional communication skills and sound judgment with confidential information
• Ability to manage recurring deadlines and follow established procedures
• A proactive, dependable approach and interest in growing with the firm
• Requires familiarity with legal billing programs and very light bookkeeping, social media, and Adobe Acrobat Pro.
• A background check is required

Compensation and benefits

The hourly rate is $28–$36, depending on experience and qualifications. Full-time employees (30 hours) are offered health, dental, and vision insurance; a 401(k); two weeks of vacation; sick time; and eight paid holidays. Remote work of 1–2 days per week may be available after 90 days. xhyhwjd

To apply: Please submit your résumé and a brief note describing your relevant experience and preferred weekly schedule.