Administrative Assistant

Administrative Assistant

We are seeking a detail-oriented Administrative Assistant to join our team in Phoenix, AZ. This onsite, warehouse-based role focuses on the organization, retention, and management of member medical records within the Division of Developmental Disabilities (DDD) Records Management Center. The successful candidate will ensure that all records are in compliance with federal, state, and agency regulations, including HIPAA, and meet established standards for retention and digitization.

Key Responsibilities:

• Organize, log, shelve, and maintain incoming files daily
• Verify that records meet quality and retention schedule standards
• Prepare records for digitization, boxing, and scanning of active member records
• Ensure secure storage and retrieval of records in accordance with legal and regulatory requirements
• Respond to requests for records and track outgoing files to guarantee their timely return
• Conduct quality control checks before re-housing records in the Records Management Center
• Work with minimal supervision in a warehouse environment

Requirements:

• High school diploma or equivalent
• Strong attention to detail with the ability to perform quality checks and manage confidential information
• Comfortable working in a warehouse environment and with physical tasks such as boxing and shelving files

If you are organized, reliable, and eager to contribute to a mission-driven team, we encourage you to apply!