Office Manager

Office Manager

Now hiring: Office Manager – Join a growing, people-first team! Ready to take your career to the next level with a company that truly values its people? Knudtsen Auto Group in Post Falls is looking for a driven, detail-oriented Office Manager to join our team—and this is more than just a job, it's a long-term career opportunity.

At Knudtsen, we're a family-owned business built on strong relationships, integrity, and passion for excellence. When you join us, you become part of a supportive team that is invested in your growth and success.

Why You'll Love This Opportunity:

• Competitive pay + strong benefits package
• Comprehensive health coverage (medical, dental, vision)
• 401(k) retirement plan & paid time off
• Career advancement & training opportunities
• Employee discounts & wellness perks (on-site fitness room)
• A positive, team-focused culture that values you

What You'll Do:

As our Office Manager, you'll play a critical leadership role—overseeing accounting operations, mentoring office staff, ensuring financial accuracy, and supporting dealership performance. You'll collaborate closely with leadership while making a direct impact on daily operations and long-term success.

Who We're Looking For:

We want someone who:

• Thrives in a fast-paced environment
• Has strong leadership and organizational skills
• Brings accounting experience (automotive preferred)
• Is passionate about teamwork and continuous growth

If you're ready to step into a high-impact role with room to grow, we want to hear from you! Apply today and become part of a company that values your contribution and invests in your future.

Knudtsen Auto Group – Post Falls, ID

Knudtsen Auto Group is seeking an Office Manager to join the Knudtsen team. Knudtsen is a family-owned and operated company that provides the community with new and used cars, a full-service body shop and service department, as well as Genuine GM, Mazda and Ford/Lincoln Parts. At Knudtsen, we strive to be a team and truly value our relationships with each other, our customers, and the community.

Applicants should be excited about working with people, want to continue their own professional development, and have the desire to be an integral part of a team. If this sounds like you, come join our family for a rewarding opportunity in administration!

Our core values:

1. Relationships
2. Legacy
3. Passion
4. Excellence
5. Transparency

Why Knudtsen? At Knudtsen, we are committed to our employees, customers, and the community in which we live, work, and play. We love supporting and attending local events and encourage our employees to get involved as well! Additionally, we have some great benefits:

• Employer sponsored health insurance - medical, dental, vision – for employees and dependents
• Life insurance plans
• Paid holidays
• Sick pay
• Paid vacation
• Employee purchase discounts
• 401(K) Retirement Savings Plan
• Community service opportunities
• Fitness room
• Training assistance

Responsibilities:

• Partner with Controller for all hiring.
• Train and supervise office personnel.
• Assist Controller with preparation of monthly financial statements according to dealership guidelines with the manufacturers' format and timeframe.
• Controls all posted documents, including time records, vehicle deals, commissions and additions and changes to inventory.
• Reconcile the bank account and provide a daily cash report.
• Controls petty cash amounts for dealership and sales department.
• Provides department managers with detailed financial and management reports.
• Review entries made by accounting staff, body shop CSR and service Warranty Administrator. Investigate unusual entries.
• Reconcile select accounts/schedules.
• Approves adjustments to inventory and receivable accounts.
• Ensures that all manufacturer accounts including warranty claims, rebates, interest, protection, and co-op advertising accounts are current and accurate.
• Assists to close month by processing accounting month-end within 10 business days.
• Participates in the preparation of short and long-term forecasts as requested by the Controller.
• Assists in completion of annual review/audit.
• Ensures compliance with all government regulations.
• During month end, prepare manager bonuses and commissions to be paid out for payroll.
• Prepares tax reports, tax deposits and tax returns in a timely, accurate manner.
• Stays abreast of current factory incentives and codes deliveries on dealership computer system accordingly.
• Administers charge-backs to F&I and charge-backs to vehicle gross.
• Prepares sales commission/chargeback detail reports.
• Manages the payoff of vehicle floor plan and works with bank representatives.
• Approves new charge accounts and oversees collection of past due accounts.
• Compiles information and prepares reports as requested by management and/or dealer principal.
• Understand and be able to provide support to the office team with titling, vsc/ancillary products, etc.
• Cross-trains a qualified substitute.
• Maintains a professional appearance.
• Attends managers meetings as requested.
• Process and post payroll.
• Post body shop repair orders in DMS.
• Other tasks as assigned.

Qualifications:

• Bachelor's Degree in Business Administration is preferred.
• 4-6 years of previous automotive accounting experience, or educational equivalent, is preferred.
• Basic computer skills, working ability of Word, Excel, etc., and ability to learn database management software.
• Proficient oral and written communication skills, and the ability to read and interpret documents.
• Have a valid driver's license.
• Pass a motor vehicle report and possess a safe driving record.
• Pass a criminal background check and drug test. Also subject to random drug testing at the company's request.

Physical demands and working environment:

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

The Office Manager may be required to stand for long periods of time, sit for long periods of time, walk with customers and team members, lift and/or carry up to 20 pounds, balance, stoop, kneel and crouch. While performing the duties of this job, the employee is regularly required to talk, listen and hear. The employee is frequently required to use hands to finger, handle, feel and reach with hands and arms. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception, and ability to adjust focus.

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. The environment for the Office Manager varies, but often is an office setting but could require occasional work throughout the Dealership. The Office Manager may be required to walk the dealership property and may encounter inclement weather. The Office Manager may also enter the service areas and be exposed to dangerous work environments and loud noises. The noise level in the work environment is usually quiet to moderately loud.

Knudtsen Auto Group is an equal opportunity employer and prohibits discrimination/harassment without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.