Nursing Station Clerk/NSC Trainee Obstetric Acute/Postpartum Full-Time Night Shift

Nursing Station Clerk/NSC Trainee Obstetric Acute/Postpartum Full-Time Night Shift

Position Summary

Nursing Station Clerks 1 are assigned to either inpatient or outpatient units where there is daily contact with patients. This team member greets visitors and direct them to appropriate locations; answer telephones; perform data entry activities; maintain daily and clinical logs; prepare, update, and maintain patient charts and files; fill out medication tickets and pharmacy requisitions; mail patient letters; and deliver supplies and records to an assigned unit. Qualified candidates will demonstrate excellent communication skills, interpersonal skills, knowledge and understanding of patient care and effectively respond to changing patient needs by making decisions based on ethical principles and adhering to our high standard of excellence.

This title is part of the New York Hiring for Emergency Limited Placement Statewide Program (NY HELPS).

For the duration of the NY HELPS Program, this title maybe filled via a non-competitive appointment, which means no examination is required but all candidates must meet the minimum qualifications of the title for which they apply. At this time, agencies may recruit and hire employees by making temporary appointments. In May 2024, if a temporary NY HELPS employee is satisfactorily performing in the position, the appointment will be changed from temporary pending Civil Service Commission Action to permanent non-competitive and the official probationary period will begin.

At a future date (within one year of permanent appointment), it is expected employees hired under NY HELPS will have their non-competitive employment status converted to competitive status, without having to compete in an examination. Employees will then be afforded with all of the same rights and privileges of competitive class employees of New York State. While serving permanently in a NY HELPS title, employees may take part in any promotion examination for which they are qualified.

Duties of a Nursing Station Clerk may include the following but are not limited to:

• Orient patient and/or family to unit, providing general information regarding the room, unit and hospital and serve as a contact person to patients and families.

• Give information on patient condition within existing policies, and direct visitors to the appropriate locations.

• Process physicians' orders by recording written orders in charts, kardex, flag sheets, or directly into a computer file after review by a Registered Nurse; and by filling out medication tickets and pharmacy requisitions.

• Receive new admissions.

• Prepare and maintain patient charts, daily log and clinic log.

Qualifications

Eligible List Appointment : Candidates must be reachable on the Civil Service eligible list for Nursing Station Clerk 1. If you are on the Civil Service eligible list for Nursing Station Clerk 1 you may receive a canvass letter. You must complete and return it as instructed on the letter.

Provisional Appointment : In the absence of an eligible list with three or more candidates willing to accept a position, a temporary provisional appointment may be considered. For provisional appointment, candidates must have the following:

One year of full-time clerical (in a health care setting), secretarial (in a health care setting), or patient care experience.

Provisional candidates must take the examination for Nursing Station Clerk 1 when it is next offered and must be reachable on the resulting eligible list to maintain employment.

55b/c Appointment : This position is eligible for 55b/c designation and are subject to verification of applicant eligibility. Candidates must possess the minimum qualifications and a current 55b/c eligibility letter.

Section 70.1 Transfer : Candidates must have one year of permanent competitive service in a title approved for transfer to Nursing Station Clerk 1.

This position may be designated 55 b/c and is subject to verification of applicant eligibility.

Special Notes : Resume/CV should be included with the online application.

Posting Overview : This position will remain posted until filled or for a maximum of 90 days. An initial review of all applicants will occur two weeks from the posting date. Candidates are advised on the application that for full consideration, applications must be received before the initial review date (which is within two weeks of the posting date).

If within the initial review no candidate was selected to fill the position posted, additional applications will be considered for the posted position; however, the posting will close once a finalist is identified, and at minimal, two weeks after the initial posting date. Please note, that if no candidate were identified and hired within 90 days from initial posting, the posting would close for review, and possibly reposted at a later date.

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• Stony Brook Medicine is a smoke free environment. Smoking is strictly prohibited anywhere on campus, including parking lots and outdoor areas on the premises.

• All Hospital positions maybe subject to changes in pass days and shifts as necessary.

• This position may require the wearing of respiratory protection, which may prohibit the wearing of facial hair.

• This function/position maybe designated as “essential.” This means that when the Hospital is faced with an institutional emergency, employees in such positions may be required to remain at their work location or to report to work to protect, recover, and continue operations at Stony Brook Medicine, Stony Brook University Hospital and related facilities.

Prior to start date, the selected candidate must meet the following requirements:

• Successfully complete pre-employment physical examination and obtain medical clearance from Stony Brook Medicine's Employee Health Services

• • Complete electronic reference check with a minimum of three (3) professional references.

• Successfully complete a 4 panel drug screen

• • Meet Regulatory Requirements for pre employment screenings.

• Provide a copy of any required New York State license(s)/certificate(s).

Failure to comply with any of the above requirements could result in a delayed start date and/or revocation of the employment offer.

* The hiring department will be responsible for any fee incurred for examination .

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Stony Brook University is committed to excellence in diversity and the creation of an inclusive learning, and working environment. All qualified applicants will receive consideration for employment without regard to race, color, national origin, religion, sex, pregnancy, familial status, sexual orientation, gender identity or expression, age, disability, genetic information, veteran status and all other protected classes under federal or state laws.

If you need a disability-related accommodation, please call the University Office of Equity and Access at View phone number on click.appcast.io.

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Stony Brook University Hospital, consistent with our shared core values and our intent to achieve excellence, remains dedicated to supporting healthier and more resilient communities, both locally and globally.

Job Number: 2600866

Official Job Title: : Nursing Station Clerk

Job Field : Nursing Station Clerks

Primary Location : US-NY-Stony Brook

Department/Hiring Area: : Obstetric Acute/Postpartum

Schedule : Full-time

Shift : Night Shift Shift Hours: : 2300-0730 Pass Days: : Variable

Posting Start Date : May 20, 2026

Posting End Date : Jun 3, 2026, 11:59:00 PM

Salary: : As per civil service guidelines

Salary Grade: : SG7

SBU Area: : Stony Brook University Hospital

Req ID: 2600866