Virtual Assistant

Virtual Assistant (Executive Support, CRM & Operations) – Remote | U.S. Hours

Position Type:

Full-Time, Remote

Working Hours:

U.S. Client Business Hours

About the Role

We’re hiring a

Virtual Assistant (VA)

to support daily operations, communication, and execution across a fast-moving business. This is not a basic admin role — you will act as a

remote operations partner

, helping the client stay organized, responsive, and focused on high-value work. If you’re someone who is

organized, proactive, and reliable

, this role is built for you.

What You’ll Own

Administrative & Executive Support (Primary Focus)

Manage calendars, meetings, and scheduling across time zones Coordinate calls and ensure smooth daily planning Draft and send professional emails, documents, and communications Prepare meeting notes and track follow-ups

Data & CRM Management

Update and maintain records in: HubSpot Salesforce Zoho CRM Manage spreadsheets and operational trackers Organize digital files in: Google Drive Dropbox SharePoint

Research & Task Execution

Conduct online research: Competitors Vendors Market insights Turn research into: Structured summaries Presentations Support ad hoc and project-based tasks

Customer & Vendor Coordination

Respond to basic client inquiries or route appropriately Communicate with vendors and track outstanding items Ensure follow-ups are completed on time

Operations & Project Support

Assist with: Invoicing and expense tracking Light bookkeeping (if required) Update project management tools: Trello Asana Notion Monday.com

What Makes You a Strong Fit

You are highly organized and detail-oriented You can manage multiple tasks without dropping the ball You communicate clearly and professionally You are proactive and don’t wait for instructions You are reliable, responsive, and accountable

Required Experience & Skills

1–2 years experience as a: Virtual Assistant Administrative Assistant Operations Support role Proficiency in: Microsoft Office Google Workspace (Docs, Sheets, Gmail, Calendar) Strong time management and multitasking ability Reliable internet and remote work setup

Nice to Have

CRM experience: HubSpot / Salesforce / Zoho CRM Familiarity with: QuickBooks / Xero Experience supporting: Founders Startups Remote teams Managing multiple clients or executives

What a Typical Day Looks Like

Review calendars and inboxes, prioritize urgent items Schedule meetings and coordinate logistics Update CRM records and trackers Prepare documents, reports, or summaries Conduct research for ongoing projects Follow up with vendors or clients Send end-of-day updates and prep for next day In short: You ensure

everything runs smoothly and nothing falls through the cracks.

Key Metrics (KPIs)

Tasks completed accurately and on time Calendar & inbox management efficiency No missed meetings or deadlines Clean, organized systems and documentation Strong responsiveness during working hours Positive feedback from clients and stakeholders

Why This Role Stands Out

High ownership and visibility across operations Exposure to multiple business functions Clear expectations and structured workflows Opportunity to grow into operations or executive roles Work directly with founders and decision-makers

Interview Process

Initial Phone Screen Video Interview with Pavago Recruiter Practical Task (mock inbox/calendar + research task) Client Interview Offer & Background Verification

Apply Now

If you: Thrive in fast-paced, remote environments Are organized, proactive, and detail-driven Enjoy supporting operations and execution This role is a strong fit.