Administrative Specialist II

Administrative Specialist II

Position Title - Administrative Specialist II

Division/College - Vice Provost for Strategic Enrollment Management

Department - Academic Support Programs

Location - Moscow

Position Context Statement - This position performs a variety of support duties for the Vandal Success Center (University Advising and Academic Support Programs). This role is key to supporting the smooth operation of the department, including coordinating office workflow and communications, as well as overseeing the hiring, training, and scheduling of front desk staff, and other administrative tasks. Located in the ISUB on U of I's Moscow campus, this position offers a dynamic and supportive work environment within a student services team dedicated to fostering student success.

Position Overview - The position provides a wide range of operational support to visitors, students and employees, navigating a variety of administrative processes, procedures and cyclical calendars of activities critical to the operation of the unit within the broader university. The primary responsibility is to serve as administrative process expert and coordinator. The position may serve as first point of contact for the department while also performing administrative functions such as researching information and solving problems for faculty, staff and students, and providing program and/or event assistance. Duties may include:

• Compose, proofread, edit and distribute a variety of business documents and routine reports
• Maintain schedules and event calendars
• Coordinate logistics for regular travel and meetings
• Collect and organize data, enter information into various electronic systems in accordance with university or department procedure to ensure accuracy and compliance, validate information and resolve conflicts in data
• Review internal operating procedures and practices to determine whether improvements can be made in areas such as workflow and records management
• Greet office visitors and respond to incoming calls and email correspondence. Provide information about office services and processes, redirect inquiries to appropriate offices/individuals
• Manage inventory
• Other duties as assigned

Unit URL - Vandal Success | University of Idaho

Position Qualifications

Required Experience - One year performing office support functions such as document or records management, composing or editing and formatting business documents, reception and/or customer service Using computer software and applications for word processing, spreadsheets, email and internet research Balancing a workload of assigned tasks to meet multiple deadlines

Required Education - High School Diploma or equivalent

Required Other - None

Additional Preferred - Experience supervising staff, students, and/or volunteers Experience collecting and compiling data Experience using computer information systems that manage an organization's finances, business processes and/or records

Physical Requirements & Working Conditions - None

Degree Requirement - Listed degree qualification is required at time of hire

Posting Information

FLSA Status - Non-Exempt

Employee Category - Classified

Pay Range - $20 per hour or higher DOE

Type of Appointment - Fiscal Year

FTE - 1

Full Time/Part Time - Full Time

Funding

A visa sponsorship is available for the position listed in this vacancy. - No

Posting Date - 06/01/2026

Closing Date

Open Until Filled - Yes

Special Instructions to Applicants - This position is posted as open until filled, however, applications submitted on or before June 15, 2026 will receive priority consideration. Position will remain open until a suitable pool of candidates is identified. Applicants: Applicants must upload the following documents to their online application and respond to all supplemental questions.

1. Detailed Resume: summarizing your education and related work experience

2. Professional References: names and contact information for 3 professional references

3. Supplemental Questions: responses to supplemental questions will be used to assess applicant qualifications for this position.

If you would like to view a full copy of the job description, please reach out to the search coordinator at View email address on click.appcast.io

Applicant Resources -

Background Check Statement - Applicants who are selected as final possible candidates must be able to pass a criminal background check.

EEO Statement - The University of Idaho is an equal employment opportunity employer, including veterans and individuals with disabilities.

Applicant Documents

Required Documents

1. Resume/CV
2. List of References

Optional Documents

1. Cover Letter/Letter of Application

Supplemental Questions

Required fields are indicated with an asterisk (*).

1. * How did you hear about this employment opportunity?
   • Academic Careers
   • Association of Public and Land Grant Universities (APLU)
   • Chronicle
   • Facebook
   • HigherEd/Academic Impressions
   • Higher Ed Jobs
   • Idaho Department of Labor/Job Service including Job Central or Idaho Works (Idahoworks.gov)
   • Indeed.com
   • Inside Higher Ed
   • LinkedIn
   • Newspaper
   • Other Venue
   • Professional Listservs (Ex: NACUBO, AAAE, ISMC, etc.)
   • University of Idaho Website
   • University of Idaho Daily Register
   • University of Idaho Employee
   • Word of Mouth
   • Militaryjob.com
   • DSPSjobs.com
   • Higher Education Recruitment Consortium (HERC)
2. * Were you referred to this employment opportunity by a current University of Idaho employee? If so, please provide their name and department. (Open Ended Question)
3. * What is your highest level of completed education?
   • High School Diploma or GED
   • Associates Degree
   • Bachelors Degree
   • Masters Degree
   • PhD
4. * Required Qualification: Please describe how you have gained at least one year performing office support functions such as document or records management, composing or editing and formatting business documents, reception and/or customer service. (Open Ended Question)
5. * Required Qualification: Please describe your experience using computer software and applications for word processing, spreadsheets, email and internet research. (Open Ended Question)
6. * Required Qualification: Please describe your experience and process for balancing a workload of assigned tasks to meet multiple deadlines. (Open Ended Question)
7. * Preferred Qualification: Please describe your experience supervising staff, students, and/or volunteers. (Open Ended Question)
8. * Preferred Qualification: Please describe how you obtained experience collecting and compiling data. (Open Ended Question)
9. * Preferred Qualification: Please describe any experience you may have using computer information systems that manage an organization's finances, business processes and/or records. (Open Ended Question)