Legal Administrative Assistant

Legal Administrative Assistant (Onsite – Lake Oswego, OR)

Direct Hire | Full‑Time

LHH is working with a great, well‑established company to identify a Legal Administrative Assistant to support its in‑house Legal Department at the corporate headquarters in Lake Oswego, Oregon. This is a highly visible, trusted role supporting senior legal leadership in a collaborative, low‑turnover environment.

About the Role

This position provides executive‑level administrative and operational support to a lean in‑house legal team, including senior attorneys and a corporate paralegal. The role has a strong emphasis on legal billing, financial reporting, compliance coordination, and day‑to‑day legal administration . The Legal Administrative Assistant will work closely with legal, finance, and operations stakeholders and must be comfortable handling confidential and time‑sensitive matters.

This is a fully onsite role , particularly during onboarding, in a professional corporate office setting.

Key Responsibilities

• Manage legal billing processes, including invoice intake, tracking, approvals, accruals, and reporting using Oracle Fusion
• Support monthly, quarterly, and annual legal reporting, audit letters, and budgeting projections
• Coordinate legal vendor setup and maintenance (PayModeX experience a plus)
• Maintain organized and accurate legal records through consistent document control and data management
• Assist with annual financial and ethics questionnaires and related reporting
• Support ethics and compliance workflows, including hotline intake, tracking, and quarterly reporting (EthicsPoint preferred)
• Receive, route, and track lawsuit complaints, subpoenas, and other legal service documents
• Maintain internal legal and HR content using Microsoft SharePoint
• Submit monthly EHS emissions reports using GenSuite
• Provide comprehensive administrative support, including:
• Calendars, meetings, travel, and expense reporting
• Drafting correspondence, spreadsheets, and presentations
• Coordinating internal and external meetings and events
• Managing files, records retention, and mail distribution
• Provide backup support to the Corporate Paralegal and Office Receptionist as needed
• Assist with special projects and cross‑departmental administrative support

Qualifications & Skills

• Minimum 5+ years of administrative assistant experience
• Above‑average proficiency in Microsoft Excel and Word (required)
• Proficient with Outlook, Teams, and Adobe Acrobat; PowerPoint and Visio experience preferred
• Experience working with billing, accounting, or finance processes strongly preferred
• Legal or corporate executive environment experience preferred
• Strong attention to detail, organization, and follow‑through
• Ability to work independently, manage competing priorities, and exercise sound judgment
• High degree of professionalism, discretion, and confidentiality
• Reliable attendance and punctuality

Education & Experience

• College degree or equivalent professional experience considered
• Legal administrative experience preferred but not required

Work Environment & Schedule

• Fully onsite in Lake Oswego, OR
• Corporate office environment
• Occasional overtime may be required
• High‑confidentiality, fast‑paced role with multiple concurrent priorities
• Occasional travel may be required

Compensation & Benefits

• Direct Hire
• $35–$42 per hour , depending on experience
• 10% annual bonus
• 401(k) with strong employer contributions
• Comprehensive medical, dental, and vision coverage
• Paid time off, sick time, holidays, and floating holidays
• 12 weeks of 100% paid parental leave
• Health club reimbursement, donation matching, short‑ and long‑term disability
• Company credit union access
• This posting is a representative sample of the types of roles we typically place with our clients. Depending on the specific client, location, and role, the salary range is estimated to be $32 - $42 per hour and benefits may include medical, dental, vision, and 401k plans.

Equal Opportunity Employer/Veterans/Disabled

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The Company will consider qualified applicants with arrest and conviction records in accordance with federal, state, and local laws and/or security clearance requirements, including, as applicable:

• The California Fair Chance Act

• Los Angeles City Fair Chance Ordinance

• Los Angeles County Fair Chance Ordinance for Employers

• San Francisco Fair Chance Ordinance