Office Assistant

J ob Title: Office Assistant

Location: Austin, TX (Onsite)

Type of hire: Full-time

Job description -

Must Have Technical/Functional Skills

The Executive Administrative position would be responsible for independently performing as Office Assistant, day to day tasks in alignment with TCS Management systems.

- Associate degree.

- 5-10 years' experience in Administrative Function of a medium sized facility (> 300 associates) preferred.

- Should possess excellent English communication skills (written & verbal)

- Should have good computer skills: Microsoft Office (especially word, excel, power point etc.).

- Should have knowledge of: - (1) Office Management & Maintenance activities, (2) Safety, firefighting and fire control systems, (3) Physical security system and its integration with IT security policies / requirements, (4) Personnel management, (5) Purchase / Procurement processes, (6) Finance / Accounting processes etc.

- Must be a team player with good interpersonal skills and ability to work in a diverse multicultural environment.

- Should possess: - (1) Good organizational and planning skills, (2) Analytical and problem-solving skills, (3) Good and quick decision-making capability.

- Should be: (1) Proactive (2) Self-motivated (3) Flexible (4) Adaptive (5) Professional (6) Able to multitask, (7) Accessible on phone for any emergent requirement at the location and (8) Available for work outside of regular business hours if needed.

Roles & Responsibilities

The Executive Administrative position would be responsible for independently performing day to day tasks in alignment with TCS Management systems. The responsibilities involve:

- Reception tasks

- Reception Management

- Receive clients & guest at the front desk. Review and coordinate all arrangements as required for Client visits (including making arrangement for local travel, transportation, accommodation, banquets etc. in consultation with Admin N.A. Corporate Office.

- Receive & dispatch Fedex, UPS, DHL and other packages

- Mail collection and distribution.

- Maintain conference room reservations, and ensure rooms are cleaned & ready for meetings.

- Order & manage supplies (pantries, copiers, office supplies, etc.)

- Maintain cleanliness and maintenance of Equipment of the location & liaison with Bldg management for the same.

- Maintain Seat Occupancy data.

- Create UPS Shipping label request

- Arranging various events (in-house, as well as external) as requested by the location leadership (while abiding with all TCS Policies / Guidelines)

- Billing and any other Admin duties that may be required / assigned by Supervisor from time to time.