Administrative Coordinator III

$50k

UMass Med School

Worcester, MA

Minimum Salary

US-MA-Worcester

Job Location

3 weeks ago(9/25/2026 1:31 PM)

Requisition Number

2026-51841

# of Openings

1

Posted Date

Day

Shift

Exempt

Union Code

Non Union Position - Non Unit Professional (W60)

Position Type

Full-Time

Min

USD $50,000.00/Yr.

Max

USD $68,000.00/Yr.

Overview

GENERAL SUMMARY OF POSITION:

Under the general supervision of the Director or designee, the Administrative Coordinator performs complex and varied financial and department administrative functions.

Responsibilities

MAJOR RESPONSIBILITIES:

Evaluate methods, procedures or develop alternative techniques for processing work or improving operating the efficiency/effectiveness of Department
Develop and/or modify and maintain the Human Resource database for the Department, including oversight of all PA and payroll processing and maintaining personnel files. Advise departmental personnel on Human Resource policy and procedures
Maintain an ongoing administrative relationship with appropriate departments UMMS
Responsible for issuing correspondence pertaining to departmental issues
Prepare position descriptions, requisitions, and advertisements for all positions in the department. Interview and select office support staff in conjunction with faculty
Administer the preparation and submission of grant proposals
Maintain liaison with granting agencies and investigate potential grant projects and sources of grant funds
Project, develop and prepare budgets. Supervise dispersion of funds and income generated
Work closely with sponsor study monitors in preparing budget and providing all required documentation by government regulatory agencies
Develop and prepare monthly management reports as assigned
Coordinate special projects as assigned
Perform other duties as required.

Qualifications

REQUIRED QUALIFICATIONS:

Bachelor's degree in Business Administration, Management, Accounting, a related field, or equivalent experience
2 years of budgeting, accounting, administrative, or related experience
Demonstrated supervisory ability and the skills to communicate with individuals and groups both orally and in writing
Proficiency in using Microsoft Office applications and databases

Additional Information

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Vacancy posted 3 days ago

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