Accounting Manager

At Sitio El Tropicano, every department contributes to the experience we create—including those working behind the scenes. The Finance and Accounting team plays a critical role in protecting the hotel, supporting operational leaders, and ensuring accurate financial information is available to guide thoughtful business decisions. The Hotel Accounting Manager supports the Controller in overseeing the day-to-day accounting and financial operations of the hotel. This position is responsible for maintaining the integrity of financial records, reviewing revenue and accounting activity, overseeing reconciliations, supporting accounts payable and accounts receivable processes, and assisting with month-end closing and financial reporting. The Hotel Accounting Manager works closely with hotel department leaders to identify discrepancies, improve financial processes, and ensure established accounting procedures and internal controls are consistently followed. The ideal candidate is analytical, highly organized, detail-oriented, and comfortable taking ownership of financial processes in a fast-paced hotel environment. This individual understands that strong accounting leadership requires accuracy, accountability, curiosity, and effective communication. ESSENTIAL DUTIES AND RESPONSIBILITIES HOTEL ACCOUNTING OPERATIONS Support the Controller in overseeing the daily accounting activities of the hotel. Review daily hotel financial activity for accuracy, completeness, and appropriate supporting documentation. Review hotel revenue, deposits, credit card activity, cash activity, and other financial transactions. Identify financial discrepancies, research variances, and coordinate resolution with the appropriate department leaders. Ensure accounting transactions are accurately recorded and supported. Monitor accounting deadlines and assist in ensuring assigned processes are completed timely. Maintain accurate and organized financial records. Serve as a financial resource to hotel department leaders. Escalate significant financial discrepancies, control concerns, or unusual activity to the Controller. GENERAL LEDGER AND ACCOUNT RECONCILIATIONS Prepare and review assigned general ledger and balance sheet account reconciliations. Review bank, credit card, cash, and other financial reconciliations. Research and resolve outstanding or unreconciled account activity. Prepare journal entries and supporting schedules as assigned. Monitor account activity and identify unusual trends or discrepancies. Maintain appropriate documentation supporting financial transactions and reconciliations. Assist in ensuring the accuracy and integrity of the hotel’s general ledger. ACCOUNTS PAYABLE Support and oversee day-to-day accounts payable processes. Review invoices for proper coding, approval, and supporting documentation. Assist department leaders with invoice coding and accounting questions. Research vendor invoice discrepancies and coordinate resolution. Review vendor statements and outstanding balances. Support timely and accurate payment processing. Maintain organized vendor and accounts payable records. Monitor accounts payable processes for compliance with established internal controls. ACCOUNTS RECEIVABLE AND BILLING Support and oversee hotel accounts receivable and billing processes. Review direct billing activity and supporting documentation. Assist with the preparation and review of invoices. Monitor aging reports and outstanding account balances. Coordinate collection follow-up on past-due accounts. Research billing discrepancies involving guests, groups, events, or corporate accounts. Partner with Sales, Catering, Front Office, and other hotel departments to ensure billing accuracy. Maintain documentation supporting billing and collection activity. MONTH-END CLOSE AND FINANCIAL REPORTING Assist the Controller in managing month-end closing procedures. Prepare journal entries, account reconciliations, and financial schedules. Review assigned financial activity for accuracy before month-end close. Identify and research financial variances. Assist with preparing financial reports and supporting documentation. Support budgeting, forecasting, and financial analysis processes. Assist with audit preparation and financial documentation requests. Help ensure accounting deadlines are met accurately and timely. INTERNAL CONTROLS AND FINANCIAL COMPLIANCE Support the implementation and consistent application of hotel accounting policies and internal controls. Review financial processes for compliance with established procedures. Identify control weaknesses or procedural concerns and recommend improvements to the Controller. Support cash-handling controls and financial accountability throughout the hotel. Assist with internal and external audits. Ensure confidential financial, employee, vendor, and business information is appropriately protected. Maintain accounting documentation in accordance with established retention requirements. Promote financial accountability and responsible expense management throughout the hotel. LEADERSHIP AND DEPARTMENT PARTNERSHIP Build collaborative working relationships with hotel department leaders. Provide guidance regarding financial procedures, documentation, billing, and expense requirements. Communicate financial concerns clearly, professionally, and respectfully. Assist in developing and improving hotel accounting procedures. Support the training of hotel leaders and team members on financial processes when appropriate. Assist the Controller with departmental priorities and special projects. Provide operational accounting support during periods of increased business activity. Demonstrate leadership through accountability, accuracy, follow-through, and sound judgment. Support the hotel operation and team when business needs require. QUALIFICATIONS Previous hotel accounting experience strongly preferred. Experience with general ledger accounting, account reconciliations, accounts payable, and accounts receivable. Experience supporting month-end closing and financial reporting processes. Strong working knowledge of Microsoft Excel. Ability to learn and effectively use hotel accounting and operating systems. Strong analytical and problem-solving skills. Exceptional attention to detail and financial accuracy. Ability to manage multiple priorities and meet established deadlines. Strong written and verbal communication skills. Ability to handle confidential and sensitive information. Ability to work independently and take ownership of assigned responsibilities. Strong professional judgment and ability to identify and elevate financial concerns. PREFERRED EXPERIENCE Hotel or hospitality accounting experience. Experience working in a full-service, lifestyle, boutique, or high-volume hotel environment. Familiarity with hotel revenue reporting and daily financial processes. Experience with property management, point-of-sale, and hotel accounting systems. Experience preparing general ledger reconciliations and journal entries. Experience supporting financial audits and month-end closing procedures. WORK ENVIRONMENT This position works primarily in an office environment within an active hotel operation and regularly interacts with department leaders, vendors, team members, and business partners. The position requires extended use of computers and financial systems and the ability to manage multiple deadlines. Flexibility may be required during month-end closing, audits, hotel opening activities, and other periods of increased business demand. OUR CULTURE At Sitio El Tropicano, every team member contributes to the experience we create. We believe hospitality begins with how we work together. We lead and serve with HEART . We communicate, collaborate, take ownership, and support one another—regardless of department or title. The Hotel Accounting Manager is expected to approach financial leadership with integrity, curiosity, attention to detail, and a genuine commitment to supporting the success of the hotel and its team. #J-18808-Ljbffr Sítio El Tropicano