Timekeeping Compliance Analyst

Job Description and Duties

Are you looking for an exciting and fast-paced career?

Join the California Governor's Office of Emergency Services (Cal OES) and be part of an organization that serves as a leader in emergency management and homeland security through dedicated service to all. We are looking for enthusiastic and motivated individuals to join our team. If you are interested in a challenging opportunity in a high-energy, team-oriented environment, you are encouraged to apply.

Job Summary:

The Analyst II serves as a Timekeeping Compliance Analyst in the Financial Services Unit under the direction of the Supervisor I. The Timekeeping Compliance Analyst is responsible for ensuring the accuracy and compliance of time reporting across Cal OES directorates. The Timekeeping Compliance Analyst will also work closely with Disaster Grants to ensure that time associated with disaster incidents is properly coded and within the appropriate incident periods. This position requires strong analytical skills, attention to detail, and the ability to communicate effectively with multiple stakeholders. The incumbent must be able to work independently while collaborating with various programs to maintain compliance with state and federal regulations

You will find additional information about the job in the .

Working Conditions

Hybrid Telework: This position is eligible for a hybrid work schedule. Additional in office days may be required based on the business need.

Special Requirements

Application Package Requirements

To have your application considered for this job opportunity:

• List the Job Code (JC) and Position Number for this position in the “EXAMINATION(S) OR JOB TITLE(S) FOR WHICH YOU ARE APPLYING” section on the State Application, STD. 678. 
• List your most current employment history first in the “EMPLOYMENT HISTORY” section on the STD. 678. 
• Provide the “From” and “To” dates with the month, day and year, the “Hours Per Week” that you worked and the Total Worked (Years/Months). You may include overtime hours.
• You must complete the “DUTIES PERFORMED” on the State Application ( do not note “see attached resume” in this section ). Failure to comply and your application is considered incomplete.
• SROA and Surplus are encouraged to apply and must submit a copy of their letter.
• Please note consideration shall be given to work experience gained in a part-time or full-time job, regardless of whether the job was a paid or a volunteer position or was within, or outside of, state service.

If using education to qualify please submit a copy of your transcripts. If selected, official transcripts will be required. Foreign education must obtain and submit verification of United States course/degree equivalency.

NOTE: Incomplete applications received may not be considered. Resumes are welcomed but do not take the place of the completed State Application STD 678. Applications received via fax or email will NOT be accepted. If you would like confirmation of receipt, please send certified mail.

**A candidate pool may be established for subsequent vacancies.**

**All hires may be subject to a criminal background check.**

**We encourage applicants to apply electronically.**

Desirable Qualifications

In addition to evaluating each candidate's relative ability, as demonstrated by quality and breadth of experience, the following factors will provide the basis for competitively evaluating each candidate:

• Knowledge of timekeeping practices, including reviewing employee time entries, identifying discrepancies, and coordinating corrections.
• Proficiency in using Workday Human Resource Information System (HRIS) to build, modify, and interpret employee timekeeping reports, with knowledge of other Human Capital Management (HCM), payroll, or timekeeping systems highly desirable.
• Demonstrated ability to analyze labor distribution and funding assignments for accuracy and proper coding.
• Understanding of disaster labor cost requirements, including proper coding, incident-period eligibility, and reimbursement.
• Demonstrated ability to research issues, identify root causes, evaluate available information, and develop appropriate solutions.
• Proficiency in using Microsoft Excel to organize, analyze, reconcile, and validate data.
• Commitment to proactively identifying opportunities for process improvement, developing practical solutions, and implementing changes that improve efficiency, accuracy, or service delivery.
• Ability to analyze complex information, identify trends or inconsistencies, and make sound decisions based on available information.
• Demonstrated ability to organize work, manage competing priorities, meet deadlines, and maintain accuracy.
• Strong written and verbal communication skills with the ability to explain information clearly and effectively to a variety of audiences.
• Demonstrated initiative, adaptability, sound judgment, and independence when learning new processes and performing assignments with limited supervision.

Benefits

Benefit information can be found on the CalHR website and the CalPERS website.

Cal OES employees are eligible for a number of benefits and working for us is a great opportunity to join a committed team. Benefits include but are not limited to the following:

• Free Parking
• On-site Gym and Locker room
• Electric Carport
• Excellent CalPERS state pension plan
• 401(k) and 457(b) Plans
• Flexible Schedules
• Generous paid time off
• Health, dental & vision insurance for the employee or the employee's family
• Investment in careers development
• Located near many local eateries, financial institutions, and the Light Rail Station

Statement of Qualifications

All applicants must provide a Statement of Qualifications (SOQ) for the hiring manager’s review. Failure to include an SOQ may disqualify an applicant from consideration. 

A resume in lieu of the SOQ responses and a standard or generic SOQ may disqualify an applicant from consideration.

Please review the Duty Statement and the Desirable Qualifications.

The SOQ should specifically outline how you meet any or all of the desirable qualifications outlined in the Job Posting and Duty Statement. 

SOQ FORMAT INSTRUCTIONS:

• The SOQ shall be no more than two pages, single-sided, single-spaced.

PLEASE ANSWER THE FOLLOWING:

1. Describe your experience reviewing employee timekeeping or labor data for accuracy, compliance, and coding. Provide an example of a discrepancy you identified, how you analyzed it, and how you resolved it.

2. Describe your experience using a Human Resources Information System (HRIS), Human Capital Management (HCM) system, or other timekeeping system to analyze or validate data. Provide an example of how you used reporting to identify an issue, support a decision, or improve accuracy.

3. Describe an example of proactively identifying and implementing a process improvement. Explain how you developed the solution, worked with others, and communicated the changes or results.

For assistance in uploading documents, including the SOQ, you may want to consider watching the following video from CalHR's Training Catalog: Upload SOQ to your Application Package

Required Application Package Documents

The following items are required to be submitted with your application. Applicants who do not submit the required items timely may not be considered for this job:

• Current version of the State Examination/Employment Application STD Form 678 (when not applying electronically), or the Electronic State Employment Application through your Applicant Account at All Experience and Education relating to the Minimum Qualifications listed on the Classification Specification should be included to demonstrate how you meet the Minimum Qualifications for the position.
• Resume is required and must be included.
• Statement of Qualifications - Please refer to the Statement of Qualifications (SOQ) section at the bottom of this job bulletin for the filing instructions and the SOQ Question(s). Applications submitted without the SOQ may not be considered.