Administrative Assistant III

Administrative Assistant III

The Administrative Assistant III is responsible for providing administrative support to the Adult Day Health Center (ADHC). Provides administrative support to the Center Director and the center management team.

Responsibilities include:

• Completes the opening and/or closing of the office
• Answers and directs all incoming calls to appropriate individuals and departments.
• Greets and/or directs visitors and employees to the facility
• Provides general information about InnovAge programs and services to participants, families, outside agencies and the general public.
• Provides backup coverage to other administrative team members.
• Receives, sorts, scans and distributes mail and electronic faxes in a timely manner.
• Orders and coordinates the delivery of office supplies maintaining adequate supply
• Acts as a point person in case of any emergency situation(s) that occur during office hours.
• Maintains various files and ensures that records are filed correctly and in a timely manner.
• Coordinates and organizes office space, equipment, supplies and forms
• Runs reports using various software applications in assistance of management
• Oversees all center administrative efforts and communicates to the Inter-Disciplinary Team.
• Completes miscellaneous projects for the team as appropriate.
• Attends meetings, performs setup and coordination and takes minutes as needed.

Required:

• 8+ yrs administrative support
• Advanced skill level with MS Teams & Office (Outlook, Word, Excel)
• Strong grammar, spelling, punctuation, editing and verbal/written communication skills
• Experience managing high call volume on a multi-line phone system
• Experience and use of office equipment as copiers, printers, fax machines, postage meters, scanners and computers.
• Experience with handling and maintaining confidentiality of various issues and/or responses and maintaining professionalism.
• High School Diploma/GED

Preferred:

• Bachelor's degree
• Bi-lingual

Benefits

The pay offered for the position will take into consideration the candidate's geographic region, job-related knowledge, skills, experience, and internal equity, among other factors. InnovAge offers a comprehensive benefits package which includes medical, dental and vision insurance, short and long-term disability, life insurance and add, supplemental life insurance, flexible spending accounts, 401(k) savings, paid time off, and company paid holidays.

InnovAge is dedicated to empowering seniors to live independently, allowing them to age in their own homes and communities safely. InnovAge offers an alternative to nursing homes through its Program of All-inclusive Care for the Elderly (PACE), which provides enrolled seniors with customized healthcare and social support at PACE Adult Day Health Centers. These centers are staffed by medical professionals who are committed to creating personalized care plans for each participant. At InnovAge, our team members are our greatest asset and have a significant impact on the lives of our participants every day. When you join InnovAge, you'll work alongside talented, respectful, and passionate colleagues within a patient-centered care model.

InnovAge is committed to equal opportunity and affirmative action, and we strive to create a diverse and inclusive workplace. We consider all qualified candidates for employment without discrimination based on race, color, religion, sex, sexual orientation, gender identity/expression, national origin, disability, protected veteran status, pregnancy, or any other protected status. Salaries are determined by various factors such as qualifications, experience, and location, and do not include potential bonuses or benefits. Our extensive benefits package includes medical/dental/vision insurance, short and long-term disability, life insurance and AD&D, supplemental life insurance, flexible spending accounts, 401(k) savings, paid time off, and company-paid holidays.

Applicants are considered until the position is filled.

Posted Pay Range

$24.42 - $29.33

Additional Information

The pay may vary depending on job related factors, such as work location, experience, knowledge, skills, education, certifications, training and internal equity. InnovAge offers a comprehensive benefits package, which includes medical, dental, vision, 401(k) plan with company match, short and long-term disability, life insurance, supplemental life insurance, ADD, flexible spending account, paid time off and company paid holidays.

Attention Florida Applicants This position requires a background screening through the Florida Care Provider Background Screening Clearinghouse. For more information, please visit the Clearinghouse Education and Awareness website:

InnovAge will not accept unsolicited resumes from search firms for this employment opportunity. Regardless of past practices, all candidates/resumes submitted by search firms to InnovAge by any means without a valid written search agreement in place for that position will be deemed the property of InnovAge and no fee will be paid in the event such candidate is hired by InnovAge.

All legitimate email communication regarding InnovAge job opportunities will come exclusively from an email address ending in @innovage.com. At no point in our hiring process will InnovAge:

• Request payment from candidates for equipment, background checks, onboarding, training, or any other employment‑related purpose
• Ask for financial information (such as bank account details) before a formal offer and onboarding process is completed through our official systems

If you receive a message claiming to represent InnovAge that does not align with the above, it may be fraudulent. We encourage you to exercise caution and refrain from engaging or sharing personal information.

If you believe you have been contacted by someone misrepresenting InnovAge, please report the activity to View email address on click.appcast.io or apply directly through our official career site to ensure the opportunity is legitimate.

Your trust matters to us, and we appreciate your interest in joining InnovAge.