ADMINISTRATIVE SERVICES ASSISTANT

Job Title

The position is located in the United States Attorney's Office (USAO) in the Middle District of Georgia. The work includes providing a variety of routine administrative, financial, and procurement services, maintaining office files and records, performing office automation duties and serving as an Information Receptionist. The employee independently plans and carries out regular and recurring assignments and uses initiative to complete work in accordance with accepted practices.

Duties will include, but are not limited to:

• Provides a variety of administrative assistance services: Compose correspondence such as letters, endorsements, memoranda and electronic correspondence from records or files maintained.
• Analyzes administrative processes and recommends improvements to enhance efficiency and effectiveness.
• Receive, review, and distribute incoming mail.
• Prepares a variety of recurring and special reports, compiling data and obtaining required information.
• Advises internal and external stakeholders on all procedural and administrative functions related to reports.
• Resolves a variety of administrative problems related to staff actions and assignments.
• Establishes and maintains office files, records, logs and manuals in accordance with specified file systems and office needs.
• Performs office automation duties.
• Serves as USAO Information Receptionist.
• Receives visitors to the USAO and refers each visitor to the appropriate person or office as appropriate and determined by local procedure.
• Assists in maintaining property records and conducting inventory.

Responsibilities will increase and assignments will become more complex as your training and experience progress.