Research Administrator II

Classification Title:

Research Administrator II

Classification Minimum Requirements

Bachelor's degree and two years of experience in grant and contract administration; or an equivalent combination of education and experience.

Job Description:

The Research Administrator II is responsible for providing post-award financial and administrative support for clinical trials within the Department of Pediatrics Research Office. This position coordinates routine financial management activities, including invoicing, payment reconciliation, regulatory documentation monitoring, and study closeout processes. The incumbent works under supervision and collaborates with investigators, study teams, sponsors, and institutional unit offices to ensure accurate financial oversight for the Department of Pediatrics.

Clinical Trial Financial Management

• Collaborate with study teams and the Clinical Research Hub (CRH) to manage invoicing and accounts receivable

activities for active clinical trial projects, ensuring timely and accurate invoicing and collection processes.

• Verify, reconcile, and track sponsor payments to ensure funds are received, accurately recorded, and allocated to

the appropriate projects.

• Process external and internal ancillary invoice payments by verifying chart field information, submitting transactions

through UFMarketPlace, maintaining supporting documentation, and ensuring timely and accurate payment

processing.

• Assist study teams with interdepartmental invoicing and payment processing for research coordinator and Principal

Investigator (PI) fees associated with cross-departmental studies.

• Establish and maintain Research Participant Payment (RPP) accounts and serve as the department contact for

participant payment processes.

• Collaborate proactively with institutional unit offices and sponsors to resolve financial issues impacting clinical

research activities.

• Manage clinical trial close-out activities related to final invoicing, payment reconciliation, and completion of financial

requirements.

Clinical Trial Tracking, Documentation, and Administrative Support

• Serve as a primary resource within the Pediatrics Research Office for post-award administrative support.

• Facilitate new clinical trial setup in SharePoint, including creation of study site folders, maintenance of regulatory

documentation.

• Maintain and update study tracking systems to reflect budget modifications, amendments, invoicing status, payment

activity, and study milestones.

• Coordinate with study teams, divisional administrators, ancillary units, external departments, sponsors, and the

Clinical Research Hub (CRH) to ensure accurate study documentation and administrative compliance.

• Manage clinical trial close-out activities related to study records, documentation, and administrative requirements.

• Collaborate with auxiliary departments and sponsors to resolve operational and administrative issues affecting study

execution.

Other Miscellaneous Responsibilities

• Manage and triage Grants Office listserv communications, ensuring inquiries and requests are routed appropriately

and addressed in a timely manner

• Manage and enter departmental indirect cost (IDC) return allocation

• Provide coverage for the Pediatrics Research Office during periods of leave, vacancy, or increased workload.

• Perform other duties and special projects as assigned in support of the Pediatrics Research Office.

Expected Salary:

$62,000

Required Qualifications:

Bachelor's degree and two years of experience in grant and contract administration; or an equivalent combination of education and experience.

Preferred Qualifications

• Knowledge of clinical trial administration, including invoicing, accounts receivable, budget tracking, and research

compliance

• Experience with PeopleSoft, SharePoint, OnCore, and UFRIST

• Proficiency in Microsoft applications

• Strong organizational skills and attention to detail

• Strong analytical and problem-solving skills.

• Effective written and verbal communication skills

Special Instructions to Applicants:

In order to be considered, you must upload your cover letter and resume.

Application must be submitted by 11:55 p.m. (ET) of the posting end date.

Health Assessment Required:No.