Senior Administrative Assistant

Senior Administrative Assistant TSUB PMS 392

This position supports the In-Service Attack Submarines Program Office (PMS 392) which is part of Naval Sea Systems Command (NAVSEA), Program Executive Office Submarines (PEO SSN), and Team Submarine (TSUB) providing executive level support to one or more Navy O-6/Civilian GS-15 level leaders. Provide support in planning, managing, tracking, executing, and reporting program initiatives and actions.

Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.

• Serves as a trusted adviser to the senior leadership in all areas of the organization including the development, direction, and continuity of policies, programs, and operations.
• Facilitate communication and action management at multiple echelons/levels, ensuring talking points and deliverables are in-line with the executive messaging and expectations.
• Maintain a close and highly responsive relationship to the day-to-day activities of the office and the Directorate.
• May assist with special assignments, studies, or actions.
• Performs a variety of administrative and action management duties and responsibilities requiring knowledge of office routine and an understanding of the organization, programs, and procedures related to the work of the office including, but not limited to, the following based on overall organizational needs:
• Skill in office management and administrative operation requirements, strategies, techniques, and activities to manage numerous complex and competing priorities.
• Prepares, reviews, distributes Navy correspondence.
• Maintains accurate archive of training certs, sends out messages about training requirements.
• Owns muster list, floor plan, asset list, serial log, admin folder on Microsoft Teams.
• Maintains email distribution lists and updates monthly to ensure accuracy.
• Primary ETMS2 POC. Works with COS to ensure tasks are being worked by staff.

A current or active DoD Secret security clearance.

• Bachelor's degree in business, or related field. A candidate with three or more years' experience directly supporting a Navy customer in a business capacity will be considered in lieu of a degree.
• Seven years of experience as an Executive Assistant for the DoD and at least three years with the Navy.

• Navsea experience

• Proficiency in Microsoft Office, specifically, Word, Excel, PowerPoint, and Outlook software.
• Excellent verbal and written communication skills, as well as presentation skills.
• High comfort level working with and around all military/organizational levels, clients, customers, suppliers, and visitors.
• Must be highly reliable and demonstrate personal initiative to operate in a fast-paced environment with changing priorities.
• Demonstrate ability to be a team player; works well with others; contributes positively to work/team environment while continually seeks ways to enhance contribution to the team.
• Handles differing situations, problems, and deviations in the work office according to general instructions, priorities, duties, policies and program goals.

This position requires the ability to obtain and/or maintain a DoD Security Clearance. Security clearances may only be granted to U.S. citizens. Legally authorized to work in the United States at the time of hire and throughout employment.

None

This position operates in a professional office environment. This role routinely uses standard office equipment such as computers, phones, and photocopiers.

While performing the duties of this job, the employee is regularly required to talk and hear. The employee is frequently required to stand, walk, use hands to finger, handle or feel, and reach with hands and arms. Must be able to lift up to 20 lbs.

The typical workday is eight hours in length, normal hours are 7:30 AM-3:30PM. Some flexibility in hours is allowed, with concurrence from the supervisor. The employee must be available during the "core" work hours of 9:00 a.m. to 3:00 p.m. and must account for the hours in a pay period to maintain full-time status.

Situational Telework is allowed for this position. However, that may change based on customer requirements

• Ability to travel CONUS; potential to travel OCONUS.
• Travel up to 10%

KMS offers a competitive benefits packaging including medical, dental and vision insurances, flexible spending account, PTO, paid holidays, military leave, bereavement leave, 401k / retirement savings plan, professional development and tuition reimbursement, basic and voluntary life insurance / AD&D, short-term and long-term disability, voluntary AFLAC supplemental insurance products and employee assistance plan (EAP) program. Additionally, KMS offers employee referral bonuses and a discretionary annual bonus.

KMS Solutions is an Equal Employment Opportunity Employer and maintains an Affirmative Action Program. We recruit, employ, train, compensate, and promote qualified individuals without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status, age, genetic information, or any other protected status under applicable federal, state, or local laws. Applicants or employees needing a reasonable accommodation during the application or interview process should contact Human Resources.

KMS Solutions is a drug free workplace.