Human Resource Assistant

SUMMARY

The Human Resource Assistant will be responsible for assisting the HR Director in carrying out various human resource duties and ensuring a successful Human Resource department. The Human Resource Assistant will be responsible for agency recruitment (excluding professional staff level positions) and retention, assist with implementation of policies and procedures, payroll entry, and maintenance of all HR personnel records. This individual is required to maintain confidentiality in daily operations and conduct duties in a professional manner and appearance.

EDUCATION AND EXPERIENCE

This position requires an associates degree in human resources or a related degree with a minimum of two years experience in the Human Resource field. Employment is contingent upon providing evidence of a degree in a related field and clear background checks.

QUALIFICATIONS

This position requires an overall understanding of Human Resources roles and functions. The following skills are required:

Strong interpersonal, communication, and organizational skills.

Ability to handle confidential information with great sensitivity required.

Ability to work with limited supervision and is highly self motivated

Works well as a team, dependable, reliable, and takes pride in work.

Ability to prioritize work and is detail oriented

Excellent organizational skills and initiative to improve processes.

Strong computer skills as well as knowledge of/or experience with payroll processes.

Possesses ability to analyze complex information and problem solve.

JOB RESPONSIBILITIES

Facilitate recruitment and retention programs

Responsible for the interviewing, selection and training of new direct care staff

Manage and track applicant flow, maintain job postings internally and externally, and participate in all aspects of the recruiting process

Responsible for the on-boarding process of new hires which includes but is not limited to: Processing all background checks and conducting new employee orientation.

Facilitate communication through regular contact with directors, departments, employees, & outside agencies

Accurately maintain department and agency records (including employee personnel files)

Instruct and train staff in CPR & First Aid as well as documenting the training

Provide HR reports as required by HR Director

Attend meetings as required by department and agency (ex: weekly scheduling meetings)

Support HR Director in any and all HR functions as assigned

Assisting in making sure the agency is in compliance with federal and state laws

Assist HR Director with maintaining affirmative action program, maintaining EEO records, reports, and logs to conform to EEO regulations

Provide back-up to the receptionist as needed

Responsible for all other duties as assigned

Training Requirements

Responsible for ensuring professional development, which is specific to the role and responsibilities of the HR Assistant, is complimentary to the agencys purposes, and is of special or needed benefit to the individuals career.

Team

Supports and participates in common teamwork; cooperates and works together with supervisors and co-workers

Uses tactful, appropriate communication in sensitive and emotional situations

Follows up with supervisor as appropriate regarding concerns and complaints

Promotes positive relations among agency employees

Maintains confidentiality relating to all agency related data and matters

Shall be capable of relating to individuals at various levels; as unique situations present themselves; the incumbent must be sensitive to agency needs, employee goodwill and public image

JOB PHYSICAL DESCRIPTIONS

Work environment conditions are indoor office work. This position requires to sit at a desk and write or use computer and speak on telephone. The setting is normal office sounds (i.e.: phones ringing, printers, conversations and intercom) with varying indoor climates.

Shall meet the following required physical demands of this position: Stand, walk, run, climb stairs, sit, use hands and fingers, talk, hear, taste, smell. Some transferring or lifting of objects (1lb to 10 lbs) may be required. Close and distant vision is required.

Shall provide evidence of current drivers license and current auto insurance. Additionally, background checks and motor vehicle records are reviewed at the start of employment and yearly thereafter.

Salary/Compensation: $19.00 - $26.21 per hour